Meetings Specialist - Bristol, United Kingdom - Computershare

Computershare

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Bristol Office (The Pavilions, Bridgwater Road, Bristol, BS13 8AE) - Hybrid

The nature of the position is that of a Fixed Term Contract ending October 2025.

This is a hybrid position primarily based in Bristol, United Kingdom.

We're committed to your flexibility and wellbeing and our hybrid strategy currently requires two days a week in the office, giving you the option to work remotely for some of your working week.

Find out more about our culture of flexible working.

We give you a world of potential

A fantastic opportunity for the position of Meetings Services Specilaist has now become available in the Computershare Corporate Services Bristol business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.

A role you will love

The Meeting Services team is responsible for the distribution of proxy voting instructions, setting up of electronic voting channels, the collation of votes and the delivery of final figures ahead of a company's Annual General Meeting and any further ad hoc company meetings throughout the year.

Some of your key responsibilities will include:

Prepare Meeting documents, system set up and provide final meeting figures before the meetings are carried out
First point of contact for the Client Managers across Registry and Plans, CCS and other internal departments that may have an involvement with a client meeting.
Input data to systems
Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST
Production of Form of Proxy through Encompass or Computershare Communication Services (CCS)
Set up of Electronic voting
Electronic Proxy Appointment (EPA), Equatex and CREST
Provide technical and personal support at meetings
Production of voting figure reports
Submission of Plans voting totals to Custodians
Prepare and issue Meeting finalisation and final billing invoices Track and complete tasks in Event Management

What will you bring to the role?

Educated to A level or equivalent
PC skills proficient in all aspects of MS Office
Excellent accuracy and attention to detail
Strong communication skills
Strong numeracy skills
Strong team player
Experience of project based work and associated governance and documentation, Knowledge of Proxy voting, Knowledge of Share Plans products, Understanding CREST and voting channels used by custodians and third parties (preferred)

Rewards designed for you
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Flexible work to help you find the best balance between work and lifestyle.
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Health and wellbeing rewards that can be tailored to support you and your family.
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Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.
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Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.