Executive Assistant - London, United Kingdom - Page Personnel - UK

Page Personnel - UK

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A fully remote temp to perm opportunity for a PA
- with a competitive compensation package

About Our Client:

A family office.

Key responsibilities:
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Calendar Management: Organising and managing the entrepreneur's schedule, including appointments, meetings, and events.
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Travel Arrangements: Planning and coordinating travel itineraries, including flights, accommodations, transportation, and visas.
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Expense Management: Tracking and reconciling expenses, preparing expense reports, and ensuring timely reimbursement.
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Communication Liaison: Serving as a point of contact between the entrepreneur and clients, partners, stakeholders, and other team members.
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Task Prioritisation: Identifying and prioritising tasks based on importance and urgency, ensuring deadlines are met.
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Document Management: Organising and maintaining important documents, files, and records, both physical and digital.
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Research Assistance: Conducting research on various topics as needed, including market trends, competitors, potential business opportunities, etc.
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Personal Errands: Assisting with personal tasks such as shopping, gift purchasing, meal reservations, etc.
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Meeting Support: Preparing meeting agendas, taking meeting minutes, and following up on action items.
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Project Coordination: Assisting in coordinating various projects, ensuring tasks are delegated, progress is tracked, and deadlines are met.
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Gatekeeping: Screening phone calls and visitors, prioritising requests, and managing access to the entrepreneur.
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Event Planning: Assisting in planning and coordinating events such as conferences, seminars, and networking functions.
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Confidentiality: Maintaining strict confidentiality and discretion regarding sensitive information and business matters.
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Lifestyle Management: Assisting with personal tasks related to the entrepreneur's lifestyle, such as fitness appointments, wellness activities, etc.
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Social Media Management: Managing social media profiles, posting updates, responding to messages, and monitoring engagement.
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Professional Development: Assisting in organising training sessions, workshops, or courses to support the entrepreneur's professional growth.
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Vendor Management: Liaising with vendors, contractors, and service providers, negotiating contracts, and ensuring services are delivered as agreed.
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Ad hoc Support: Providing additional support and assistance as needed to ensure the smooth operation of the entrepreneur's personal and professional life.

The Successful Applicant:

Experience supporting as a Private PA.

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Discretion: Ability to handle confidential information with utmost discretion and maintain a high level of confidentiality.
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Reliability: Dependability in completing tasks accurately and on time, with mínimal supervision.
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Organisational Skills: Strong organisational abilities to manage multiple tasks, schedules, and priorities effectively.
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Attention to Detail: Meticulousness in handling tasks and documents with accuracy and precision.
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Communication Skills: Clear and effective communication skills, both written and verbal, to interact professionally with clients, colleagues, and stakeholders.
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Flexibility: Adaptability to changing priorities, schedules, and responsibilities in a dynamic work environment.
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Problem-Solving Skills: Ability to think critically and find solutions to challenges that may arise in day-to-day tasks.
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Time Management: Efficiently managing time and prioritising tasks to maximise productivity and meet deadlines.
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Initiative: Proactive approach to tasks, anticipating needs, and taking action without constant direction.
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Resourcefulness: Ability to find creative solutions and leverage available resources to overcome obstacles.

What's on Offer:

A good work life balance, remote role, good compensation package.