Apprentice Administrative Assistant - Leicester, United Kingdom - University Hospitals of Leicester NHS Trust

University Hospitals of Leicester NHS Trust

Verified Company

Leicester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are seeking 4 highly motivated, hard-working, forward thinking individuals who are interested in learning about the purchasing of goods and services for our Hospitals whilst gaining valuable business administration skills.

This is a great opportunity to learn how the Trust purchases goods and services that enable our hospitals to function and operate whilst ensuring we buy the right products, at the right price in a timely and compliant way whilst achieving the best possible value.

Working as part of the procurement team based at County Hall, Glenfield, you will have the opportunity to develop skills that help provide a comprehensive and effective administration service as well as gaining an insight into the provision of administration in the NHS whilst studying towards the level 3 Business Administration Apprenticeship.

To qualify for the apprenticeship role the minimum criteria is:

You must have GCSE in English and Maths
Have not completed an apprenticeship at the same level and sector in the past.

As part of the apprentice scheme you will have study days which will be discussed at the recruitment day.

As an administration apprentice you will given the knowledge and skills to perform a variety of administration and clerical tasks to support the procurement teams.

You will be involved in using the different types of systems, processes and procedures that support the purchasing of the products and services.

The main duties include:

Enter and update information on to the contracts database
Run and analyse supplier usage reports
Help in processing orders
Set up paperwork for products to be added to the internal catalogue

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals.

We have our very own Children's Hospital and run one of the country's leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do

They are:
We focus on what matters most
We treat others how we would like to be treated
We are passionate and creative in our work
We do what we say we are going to do
We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.

About the University Hospitals of Leicester NHS Trust )

Assist the Category Teams by researching products and services to support procurement activities
Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
Compile, review and analyse electronic data from the Trusts reporting systems
Assist in covering the procurement mailbox, new supplier forms and D&B credit reports
Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
Review spend comparison reports for the team and take follow up actions
Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
Undertake specific projects as directed by the category team
Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
Assist in preparing scoping documents for submission to the category towers including usage reports
Develop a knowledge of the Standard Operating Procedures
Ensure that confidentiality is maintained at all times
Assist and support the category team in with steps within a required procurement process
To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
Complete the Apprenticeships Standard/Framework within the agreed timescales
To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.