Mandarin Chinese Speaking Executive Assistant - London, United Kingdom - People First

People First
People First
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
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Ref 21897

Your New Job Title:
Mandarin speaking Executive Assistant & Office Manager (with sponsorship)

The Skills You'll Need:
Fluent in Mandarin, solid experience in EA/office management role.

Your New Salary:
up to £65k, depending on experience

Location:
North London

Start date:
ASAP**
Job status:Permanent**
Job Summary
To be successful, you will have previous executive-level support experience dedicated to a busy MD.

You will support the MD by proactively preparing for all meetings and will be expected to gain a good understanding of the business functions and help withprojects as they occur.

You will have a track record of supporting the MD in managing a range of Teams and driving the success of the business.

For this you must have excellent business acumen, and high-level communication capability.


What You'll be Doing Each Day:

  • Full diary management, scheduling and prioritising appointments and highlighting changing priorities
  • Preparing, editing and proofreading correspondences, reports and presentations for MD
  • Ensure MD is fully prepared for all appointments and meetings (i.e. agenda, meeting structure, contents, issues, etc.)
  • Attending meetings, taking minutes and being responsible for timely followups
  • Respond promptly to MD's queries and take ownership for resolving any issues in a timely manner
  • Project management of events, from planning, budgetary control, accounting for quality through to delivery and postevent reporting
  • Making decisions and acting on behalf of and in the best interest of MD within agreed parameters
  • Communicate directly on behalf of MD with stakeholders and external parties
  • Responsible for the office credit card, both the budget management and statement reconciliation
  • Assisting with budget management of expenses, processing of invoices and approving expenses
  • Being resourceful, proactively keep updated to new trends of the industry
  • Ad hoc duties when required such maintaining the office, organizing the office cleaning, gardening and ordering stationery and equipment Maintaining the office condition and arranging necessary repairs

The Skills You'll Need to Succeed:

  • Education to degree level
  • Financial and Commercial Acumen
  • Experience in a hospitality/dining Company
  • Solid experience in a similar position
  • Excellent written and spoken English; Mandarin speaking preferred but not essential
  • High level of confidentiality and professionalism
  • Time flexibility and travel availability
  • Excellent administration and time management skills; ability to multitask and work under pressure
  • Advanced MS Office skills
  • Strong business sense; understand and anticipate the needs of MD

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