Admin Team Co-ordinator - Horsham, United Kingdom - Sussex Partnership NHS FoundationTrust

Sussex Partnership NHS FoundationTrust

Verified Company

Horsham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An excellent opportunity has arisen for our Assessment & Treatment Service in Horsham for an Admin Team Co-Ordinator/Team Secretary.

The Admin Team Co-Ordinator part of the role will be responsible for co-ordinating the small team of team secretaries and conducting Supervision and Annual Appraisals

The Team Secretary part o f the role will provide a full secretarial and administrative service to Consultant Psychiatrists, having daily liaison with a wide range of staff at all levels and regular contact with people who use services and their carers, who may at times be distressed or angry.

Coordinate the team & prioritise tasks
Supervision & Annual Appraisals
Answer telephone queries
Secretarial support to

Consultant Psychiatrists:
diary management, creating appointments, sending appointment letters, sending completed clinic letters and other admin duties

The post holders will provide administrative support to the clinical team across Horsham Assessment & Treatment Service - the main base is Haywards Heath but we have a 'sister-site' at Cantelupe House in East Grinstead - phone cover between sites will be required during admin staff leave.

To provide comprehensive secretarial and administrative support to clinical staff including the manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.
To be responsible for maintaining sickness and absence records for all staff and related employee information.

To act as central secretarial and administrative contact point for the team.

To supervise junior staff including, where appropriate, allocating workload and reviewing performance.
To maintain an overview of the administration function and workflow within the team.
To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.