Personal Assistant - Birmingham, United Kingdom - Bridge of Hope
Description
Our client is seeking an executive level Personal Assistant to support 2-3 Commissioners in the Commissioning Support Unit for the organisation.
You will ensure a consistently high-quality support service is provided to designated senior managers by carrying out a wide variety of administrative tasks, managing relationships and coordinating additional support where necessary.
Responsibilities:
- Potentially supporting 23 Commissioners
- Extensive complex diary management, scheduling meetings and booking rooms
- Following up on agendas/briefs/papers for commissioner meetings
- Meeting and greeting guests
- Responsible for travel and accommodation booking ensuring best value for money
- Responsible for handling all expenses
- Attend regular 121s with Chief of Staff
- Handle diary meetings with Commissioners
- Follow up on actions from Chief of Staff meetings and any other actions assigned by commissioners to the CSU
- Data management / record keeping
- Board meeting management
- Daily office closedown when onsite
- Daily review of all commissioners' diaries to ensure all meetings are in the joint diary
- Daily review of joint diary, checking all meetings have links, papers/agendas if required and rooms
- Cross cover of PAs during periods of leave
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