Administration Assistant - Peterlee, United Kingdom - The Jeya Group Ltd

The Jeya Group Ltd

Verified Company

Peterlee, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for Administration Assistant will be accountable to the Senior Support Services Officer in the service area allocated, and will work in co-operation with the other Administration Assistants in Business Support.

DUTIES AND RESPONSIBILITIES

Challenging existing ways of working in order to develop lean systems with electronic data interchange, electronic filing and online input wherever possible.
Assist in the development of procedural guidance notes for all functions within the service.
To work with a customer focussed team approach.
To participate in team meetings and ensure effective and efficient channels of communication are facilitated.
Assist in identification of risks within the service area.
Promote a positive culture with colleagues and contributing to providing continuous service improvement.
Work with the team to ensure invoices are paid in accordance with P2P procedures
Where required rotate duties with other members of staff in the section to ensure cover is provided at all times of absence
Work with other colleagues in Business Support to ensure peaks and troughs in other areas are supported
Ensure a professional approach to work is adopted at all times
Work with the other Administration Assistants to ensure a quality service is provided to front line services at all times.
Ensure relevant Risk Assessments are carried out as appropriate to the section area.
Ensure post handling is carried out efficiently and effectively over the appropriate sites
To work with other Support staff to assist in providing documents and reports to defend

- insurance claims

To work with other members of the team to ensure resources are efficiently and effectively used
Work with Technical Staff to ensure administrative support is in accordance with business needs
5 GCSE's (Grades A-C) or equivalent.
Proven experience in taking ownership and delivering results
Experience in promoting a positive culture whilst working within a team
Able to manage major change effectively
Experience working independently with minimum supervision
Experience with ICT packages
Practical knowledge and understanding of local government administration processes.
An up to date knowledge of relevant legislation, policies and safe working practices.
High level written and oral communication skills
A positive attitude committed to excellent customer service
Travel is an essential requirement of the post.