People and Culture - Cheltenham, United Kingdom - Commercial Ltd

Commercial Ltd

Verified Company

Cheltenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Role
We currently have a vacancy for a People & Culture Administrator to join our People & Culture team.

We are ideally looking for someone to work 30 hours over 4 or 5 days per week but there is flexibility in working days and start/finish times.

The People & Culture Department is a small, generalist Department who provide effective people services to our 300 employees across the Group; and ultimately ensure that Commercial is a great place to work The People & Culture Administrator position is a varied role, performing a broad range of duties across a variety of areas.

You will deliver, improve and maintain effective administration to support the delivery of service.

You will provide line managers and employees with clear guidance and advice to ensure compliance with both Company policies and relevant legislation, whilst ensuring all records are maintained and accurate.

It's a varied role interacting with new starters, line managers and employees whilst working as part of the wider People and Culture team and having the opportunity to work on value added and business transformational projects.

Your responsibilities as a People & Culture Administrator will be:
Provide administration throughout the employee lifecycle including the following:
People & Culture

Create new starter packs and contracts of employment
Conduct preemployment screening checks e.g. referencing, proof of right to work in the UK, DBS checks
Own the new starter onboarding process i.e. arrange monthly Company inductions, create the new starter news, ensure new starter induction schedules are complete
Process changes to employment, resignations, maternity, paternity, adoption and shared parental leave
Ensure the maintenance of digitalised employee files and HR system
Manage the People and Culture, recruitment and payroll inboxes; being the first point of contact for the People and Culture team
Maintain People and Culture spreadsheets such as new starter, leaver, changes checklists, People and Culture Metrics and the vacancy tracker
Play a key role in monitoring, evaluating and recommending improvements for employee experience; such as conducting new starter catch ups and employee experience meetings

Recruitment

Create engaging job adverts that showcase Commercial as an employer of choice
Recruitment administration i.e. filing interview notes

Payroll

Collate monthly payroll information (i.e. new starters, leavers, changes, expenses, mileage etc) and input onto the payroll spreadsheet
Assist the People and Culture Advisor with the submission of monthly payroll information to our Payroll Bureau, whilst ensuring that all information is accurate and on time
Liaise with the Payroll Bureau
Ensure the accurate maintenance of payroll records

Ad-hoc

Work on departmental initiatives such as Learning Days, Change Champions, Menopause Champions, employee wellbeing etc.
Adhoc administrative duties where required e.g. creating reports, organisation charts

About you

An experienced Administrator; preferably with a People and Culture, Recruitment or Payroll background
Ideally CIPD Level 3 qualified, or with a desire to complete the qualification
High level of accuracy and attention to detail
Microsoft proficient with good excel skills
Discreet nature
Positive and friendly manner
Proactive and cando attitude
Ability to communicate effectively
Highly organised with excellent time management skills
Excellent customer service skills we pride ourselves on delivering first class service to our internal customers and creating 'raving fans'

About us

We are proud to be a successful, purpose-driven organisation that is on an exciting journey to achieve an annual turnover of £100m by 2025.

We are a Business Services Group made up eight divisions; Office Supplies, Managed IT, Managed Print Services, Smart Technologies, Technology, Interiors, Commercial Foundation and PPE, Facilities and Workwear.

We invest in our people so they are experts in their field, excel within their environment and continue on a journey of growth and development, personalised to them.

We are #commercialbynature.

Benefits

We commit to ensuring all of our employees feel truly valued and appreciated for the work that they do, every day.

As a member of the Commercial tribe, you will receive the following:

A competitive salary of up to £25,000 (prorata for part time hours), dependent upon experience
Hybrid working structure with the flexibility to work from home for part of the week
A generous holiday allowance of 25 days plus bank holidays, which increases with length of service
An enhanced family leave package to support you and your growing family
Life Insurance that offers a payment equivalent to four times your annual salary
Access to confidential support through our Employee Assistance programme and wellbeing support including a 24hour GP service and physiotherapy
Other bene