Executive Assistant - London, United Kingdom - Australasian Recruitment Company

Australasian Recruitment Company

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

EXECUTIVE ASSISTANT

A leading property development company is looking for a super-star executive assistant to provide high level administrative support to the CEO, Financial Director, and Chief of Staff.

EXECUTIVE ASSISTANT RESPONSIBILITIES:

Providing a high level of administrative, secretarial, research, and project management support
Extensively managing inboxes and diaries, including arranging internal and external meetings
Discreetly dealing with highly sensitive and confidential information and demonstrating a high level of personal integrity, tact, diplomacy, and confidentiality
Preparing meeting agendas, attending meetings, taking minutes, and coordinating communications with internal/external stakeholders, following up on actions as required
Creating or formatting documents using Microsoft Office
Word, Excel, and PowerPoint
Providing documents, relevant materials, and any correspondence in a timely and accurate manner
Accurately undertaking finance administration such as budget monitoring, raising POs, approving invoices, and processing expenses
Booking meeting rooms, restaurants, arranging dinners, organizing social events, catering for internal and/or external meetings, or providing general support as required
Working collaboratively to ensure plans are made and support is provided during periods of absence, such as holidays, and providing administrative support to wider department(s) where necessary
Arranging travel, booking accommodation, and creating travel itineraries
Managing any special or ad hoc projects related to company activities and events
Providing support to new starters and arranging their introductions, liaising with HR
Arranging birthday and other gifts for staff and other parties
Looking after guest apartments, arranging cleaning, organizing parking, managing keys, and any maintenance
Greeting visitors and clients, providing hospitality to all guests, and helping to create a welcoming environment
Arranging and coordinating VIP visits

EXECUTIVE ASSISTANT ESSENTIALS:

Minimum 2 years' EA experience supporting director csuite level
Must be willing to work 5 days in office
Strong verbal and written communicator, accurate written work and able to adapt style to reflect suitable tone of voice alongside excellent use of grammar