Administrator - St Helens, United Kingdom - Mersey Care NHS Foundation Trust

Mersey Care NHS Foundation Trust
Mersey Care NHS Foundation Trust
Verified Company
St Helens, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Provide comprehensive administrative support to the teams. Use a variety of information systems with specific responsibility to ensure a high standard of information recording is maintained. Produce standardised computer generated reports and/or statistical information as requested by line manager. Prepare and issue agendas and associated papers for meetings.

Minute meetings and undertake any follow up enquiries and actions as directed. Ensure minutes are completed within agreed timescales to ensure all information is readily available.

Ensure effective follow up of actions from meetings through liaising with members of the team and other organisations as appropriate.

Assist in the preparation and production of reports and presentation packages to a professional standard.

Diary management To co-ordinate the booking of rooms for meetings and events as required. Ensuring the availability and set up of equipment (projector/laptop) if necessary. Type all correspondence relating to the team. Undertake general office duties, including ordering supplies and managing stock levels.


Answer the telephone, record messages and respond to all incoming queries in a timely manner, ensuring effective communication in line with local policies for non-clinical information only.

Transfer relevant information to all health and social care providers as requested by line manager. Input accurate and timely information required for audit purposes. Co-ordination of petty cash account ensuring maintenance of associated records such as receipts in line with Trust SFIs.

Provide reception support as and when required, including receiving clients to the service and assisting with enquiries. Take responsibility for keeping the Office/Reception/Waiting area, clean and tidy, reporting any faults as per trust policy. Be responsible for the opening and closing of buildings, if required. Co-operate with risk assessments and ensure that risks are identified and reported as they arise in the workplace.


Plan and prioritise own workload to ensure deadlines can be met Requirement to work from other bases within the organisation, if necessary, and to undertake any other duties that may be required appropriate to the post holders grade, experience and competence.

The post holder shall as necessary provide cover for and undertake duties of absent colleagues. Assist with the training of new clerks within the service.

  • The post holder shall follow all the policies and procedures of the organisation.
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