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    French-speaking EA - London, United Kingdom - Morgan McKinley

    Morgan McKinley
    Morgan McKinley London, United Kingdom

    3 weeks ago

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    Description
    Job Description Exciting opportunity to work with a Big4 Tech Company as a French Speaking Executive Assistant, based in London, UK


    Job Title:
    French Speaking Executive Assistant


    Location:
    London, UK (hybrid)


    Language:
    English, French

    Calendar Management
    Schedule, maintain, and update calendar events, with some guidance


    This includes:

    proactively scheduling, maintaining, and updating calendar events for the supported executive or team with consideration for time zone differences; building in adequate preparation time for events; optimizing calendaring for short- and long-term planning of supported executive and team; making recommendations to support leadership time allocation with respect to calendar and travel.

    Execute expense management activities with some guidance. Facilities Coordination
    Assess and advocate for office space needs with some guidance; manage requests for space accommodations; real estate workplace services) to construct and plan space allocation; may facilitate office moves.

    Program Management

    Plan and organize internal and external programs and events (e.g., team off-sites, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors; ensure compliance with internal and external policies/procedures; Contribute to projects or programs.

    Execute events, projects or programs with some guidance.

    Deliver SMALL- to MEDIUM-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with minimal assistance from executive.

    Travel Management
    Complete travel coordination tasks with some guidance


    This includes:

    scheduling and coordinating travel for executive(s) and team(s) in line with preferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations); may travel with executives and teams and remain on-call to respond to executive's urgent requests during travel; may develop travel agendas and complete post-travel documentation as needed.

    Relationship building
    Travel management

    Knowledge of resources for travel planning, such as internal and external travel tools, including the knowledge of international traveling processes or rules (e.g., visas).

    Writing
    Ability to create accurate, clear, concise, and well-organized content that transfers knowledge to users to meet their needs.
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