Meetings and Events Project Support Executive - Ashby-De-La-Zouch, United Kingdom - Ashfield Event Experiences

Ashfield Event Experiences
Ashfield Event Experiences
Verified Company
Ashby-De-La-Zouch, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title:
Project Support Executive


Brand:
Ashfield Event Experiences


Location:
UK: Ashby-de-la-Zouch


Reporting to:
Account Manager


Direct reports:
None

A bit about the role


You will work for one or more of our pharmaceutical clients, managing the financial aspect of the delegate experience and the technology that goes into running a successful event registration system.


Your role will involve limited national and international travel and will support the Project Manager and designated team in the delivery of the delegate management experience.


This full-time role is based in our office in Ashby-de-la-Zouch for two days per week with the rest of the days able to work remotely in the UK.


We offer a comprehensive benefits package to you including volunteer days, 29 days holiday with an option to buy/sell, company pension, life insurance and many other benefits.

What will you do


Delegate and Database Management:

  • Setup and administer event websites. Including collation of information and inputting of delegate details
  • Ownership and maintenance of the Cvent registration templates
  • Working with the team to strive for improvement and efficiency of the registration tool
  • Uploading data into the Cvent registration system to help complete client reporting and budget management

Client Liaison and Development:

  • Onsite attendance at events
  • Partake in regular client training

Financial Management:

  • Settingup and maintenance of client financial files to completion and evaluation
  • Ensuring all project files meet the requirements of an audit
  • Manage client timelines and KPIs
  • Oversee the delegate financial process, including reconciliation of all delegate related costs
  • Responsible for sending financial overviews to the client, and following up to approval and invoicing
  • Assist with identification and documentation of cost avoidance / saving measures
  • Comply with company and client invoicing processes
What do you need to have

  • Live within a commutable driving distance of our office in AshbydelaZouch
  • Client liaison skills
  • Team motivator and professional team member
  • A focus on accuracy, consistency and dedicated to customer service
  • Highlevel Excel (can maintain complex spreadsheets) and Microsoft Office Suite
  • Previous Cvent Experience
  • With enthusiasm in abundance, you will be organised
  • The flexibility to travel overseas
A bit about us.


Ashfield Event Experiences (AEE) is an award-winning global events agency, specialising in healthcare that creates and delivers engaging experiences that inspire lasting change.

We are one of the largest global events agencies with teams dedicated to the healthcare industry with offices in the UK and US.

We deliver more than 2,500 events each year in over 50 countries, across live, virtual and hybrid.


Inizio Engage XD (formerly known as The Creative Engagement Group) is an unusually shaped communications group that creates experiences that inspire lasting change.

We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.

We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Our family of brands is made up of: Ashfield Event Experiences; Nazaré and WRG.

Inizio Engage is a strategic, commercial and creative engagement partner that specialises in healthcare.

Our passionate, global workforce augments local expertise and diverse mix of skills with data, science and technology to provide custom engagement solutions that help clients reimagine how they engage with their patients, payers, people and providers to improve treatment outcomes.

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