Birmingham Global Senior Administrator - University of Birmingham

University of Birmingham

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position Details
External Relations

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Band 500

Full Time, Permanent

Closing date: 22 November 2023

Our offer to you
People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background
This role is based in the Birmingham Global team within External Relations.

Birmingham Global drives forward the delivery of our global strategic priorities, including managing engagement with our strategic regions, university partnerships and alliances, and many key external stakeholders.

We engage communities and strengthen the University's international reputation, both in the UK and overseas through high profile events, campaigns and delegations.

We do all this working collaboratively with colleagues in Colleges and across the professional services.

Role Summary

As a senior administrator you will provide collaborative, cross-team support to a broad range of processes and strategic engagements operating through Birmingham Global, including working with colleagues across the University and international partner universities to produce agreements, maintaining processes and supporting financial reporting.

Main Duties

Under guidance, to develop and complete memoranda of understanding and agreements with international partner organisations, including undertaking due diligence, ensuring compliance to quality assurance processes, drafting documents and arranging for signature.
Ensuring the accuracy of information about international collaborations stored within University systems.
Monitor and map as appropriate various processes relating to international engagement.
Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
Organising events, including official signing events, as required, which may be in person, virtual or hybrid events.
Managing designated smaller projects on own initiative, and carry out desk research and source data from internal and external sources to contribute to wider projects.
Using a variety of complex University systems and processes to research, analyst and interpret complex data, producing bespoke reports as required. This may include identifying and resolving issues with the data.
Support continuous improvement through the management, development and implementation of operational processes and systems.
Process more complex data (which may be financial, HR, studentrelated or other), monitoring accuracy, chasing up missing information, and resolving any issues as appropriate.
Provide specialist advice and training to colleagues on area of activity.
As required, provide a professional secretarial service to relevant committees and