Reception/office Administrator Apprentice - Maidstone, United Kingdom - Profile Development and Training

Profile Development and Training

Verified Company

Maidstone, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Working week
Term Time Only, Monday - Thursday 8am - 4pm, Friday 8am to 3.30pm

Total hours per week: 37 hours a week

Annual wage
£9,254.44

Please note that you will work 39 weeks and get paid for 43 weeks (includes annual leave). It is a term time only role, so you will get a pro-rata amount of the salary advertised. Your weekly salary is £177.97, and your salary will be annualised.

Expected duration
18 Months

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 3 Business Administrator apprenticeship standard:

Preparation for end point assessment
Workbased and tutor supported online training delivery

What is the expected career progression after this apprenticeship?
Possibility of leading to permanent role.

What will the apprentice be doing?

Main Duties:

Act as first point of contact for all visitors to the school and ensure that they are dealt with in a professional manner and in line with the school's agreed procedures and safeguarding policy.
Assist with updating the school website, social media and SIMS database.
Operate the entry intercom and ensure that all visitors (including contractors) and students arriving late or leaving early comply with school signing in procedures.
Maintenance of Reception ensuring area is kept in a clean and tidy fashion.
Operate switchboard and take messages, deal with routine enquiries and reroute to appropriate member of staff.
Pass items brought in by parents to Student Support Centre.
Check and sign for deliveries to the school. Sort incoming post and distribute as necessary. Maintain log for receipt of examination papers and log certificates issued to exstudents.
Welcome and direct supply staff, ensuring they have necessaryID and paperwork for the day.
Use Outlook to book meetings for staff/visitors.
Support the Office Manager with production of whole school mail shots, reports etc. Send correspondence to parents using Schoolcomms system. Generate labels and letters.
Maintain the free school meals register and issue FSM canteen cards to students.
Maintain adequate stock levels of office stationery and reorder consumable as required.
Attend and participate in relevant meetings as required.
Carry out any duties commensurate with grade as directed by the Office Manager, Headteacher or VIAT Executive Management Team

Support for the Trust:

Be aware of and comply with policies and procedures relating to child protection, health and safety, security and confidentiality, reporting all concerns to the relevant lead.
To contribute to overall ethos, work and mission statement of the Trust.
To undertake broadly similar duties commensurate with the level of the post as required by the Headteacher/Trust Management Group.
Participate in the school's appraisal process.
Participate in training/learning activities/performance development as required.

Safeguarding:

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Equality and Diversity:

The Trust is committed to valuing diversity in employment, service delivery practices and its general environment. An expectation of all leadership posts within the Trust is that each individual will take responsibility for promoting inclusive and accessible service provision, staff development and a culture that values and respects difference

Representing the Trust:

To act as ambassador for the Trust, ensuring that the needs and views of the Trust are fairly represented in external (including national and sector) forums and that opportunities are taken to enhance the reputation of the Trust and realise business development opportunities.

Statement:

The list of duties in the job description should not be regarded as exclusive or exhaustive. There will be other duties and requirements associated with your job, and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.
Your duties will be set out in the above job description, but please note that Valley Invicta Academies Trust maintains the right to update your job description from time to time, to reflect changes in or to your job. You will be consulted about any proposed changes.

Desired skills and personal qualities