Executive Assistant - London, United Kingdom - L'Oreal

L'Oreal
L'Oreal
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Executive Assistant - PPD


When you look at L'Oréal, what do you see? If all you see is lipstick, look again and experience the Freedom to go Beyond the ordinary.

That's the beauty of L'Oréal. We operate in 150 countries on 5 continents.

With 36 international brands and 86,000 employees worldwide, we're well on our way to fulfilling our common purpose:
to create beauty that moves the world.

By 2030 we want to capture over another 1 billion consumers around the world.

How? By creating cosmetic products which meet the infinite diversity of consumers beauty needs and desires, and always through digital innovation.

Not only that, but taking our sustainability goals seriously; moving us to a more inclusive and sustainable society, for every generation.


Our brands, dynamic culture, and always being our own challenger mean that we offer freedom and opportunity you won't get anywhere else.

If you want the Freedom to go Beyond, we'll see you at L'Oréal.


In the Professional Products Division, our mission is to support hairdressers and develop the hair industry sustainably, while benefiting all.

We're the founding Division for the L'Oréal group, having history more than 110 years ago.

Here, you'll be constantly looking to create connections between our brands, professionals and consumers in every market.

Our mission is to always reinvent professional beauty and lead the digital transformation of our industry with a customer-centric approach.


The Professional Products Division is universally known for exclusively supplying salons and other professional customers with the most advanced technologies in hair and beauty products.

The 8 brands within this division are L'Oréal Professionnel, Kérastase, Shu Uemura Art of Hair, Redken, Pureology, Matrix, Biolage and Pulp Riot.

Our brands have made us the world leader in professional beauty products and one of the most dynamic places to pursue your career in the UK.

You will

Be responsible for providing first-class day-to-day support to the Managing Director of the Professional Product Division. A self-starter who relishes working in a fast-paced environment and is comfortable building professional relationships with key stakeholders.


You will have previous experience of dealing with all internal and external correspondence, replying on the MDs behalf, where appropriate, along with managing diaries and organising travel.

You will assist the MD and his Management team with the development, execution and implementation of the Divisions' strategy and lead specific projects, where appropriate.


Other duties, include, but are not limited to:

  • Administration and Executive support: provide administration support for the PPD Managing Director and additional members of the team where necessary, resolving queries and preparing presentations, as required. You will also be responsible for animating the Divisions Business Assistant community.
  • Management of meetings: arrange internal, national and international meetings, client meetings, make room bookings, order catering, arrange technical support and arrange relevant travel and accommodation. The ability to build solid working relationships with the team and Assistant Network is essential.
  • Events management and International visits: assist in the arrangement of the PPD conference, International Management visits and social gatherings, as required.
  • Project Management: coordinate ad hoc projects as directed by the Managing Director, both business and personal related.
  • Inductions for Management team: arrange inductions, organise IT equipment for new Management Committee members, schedule interviews and organise mid and end of year reviews.
  • Budget management: coordinate expenditure including collating expenses and raising Purchase Orders for the Managing Director.
  • PPD Ambassador: liaise with internal and external clients in a professional manner at all times, acting as a representative of the Company, Division, and PPD MD.
  • Presentations and reports: proofread and assist with preparations of presentations for international visits and compile reports, as directed by the Managing Director.

You are:

  • Entrepreneurial. Every single day, you spot opportunities to shake things up.
  • Super creative. There's no blueprint for the future. You'll have to design it.
  • Adventurous. L'Oréal is for pioneers. So you'll embrace challenges and change.
  • Only human. You'll make mistakes sometimes but you have no fear of failure because you're smart enough to learn from mistakes.
  • Ambitious. You crave success and we'll support you all the way. That way, we all win.
  • Respectful. Whoever you're talking to, you treat everyone the same.
  • One of the gang. Even if you're Superman or Wonder Woman, you recognise that teams are the real heroes. And so do we.
  • Open. To new ways of doing things. To other people's (sometimes crazy) ideas.
  • You. You're real. And you're true to yourself. We
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