Company Secretary - London, United Kingdom - MS Amlin

MS Amlin
MS Amlin
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Company Secretary


ABOUT MS AMLIN


MS Amlin is part of a global top-10 insurance group MS&AD, with three main legal entities' operating in the Lloyd's, UK, Continental European and Bermudian markets.

We have an enviable reputation for our customer knowledge, claims service and the specialist insurance and reinsurance expertise we apply.

We provide the type of security leading organisations need to break new ground, innovate and offer life-changing services and amenities to some of the world's most challenging regions.

Our record extends back over 300 years and today we have more than 1800 people in more than 20 locations worldwide.


We're going through an exciting period of modernisation and transformation for which we need entrepreneurial thinkers to help execute our strategic vision for growth.

We're on a dynamic path and we need you to help shape it.


MS Amlin is committed to taking a flexible approach to working, with a Work Life Better scheme to allow our employees more control over when and where they work, while still continuing to meet our client demands.

This flexible approach continues into our benefit scheme, with a competitive package and attractive lifestyle fund.


ABOUT MS ABS


MS Amlin Business Services ("ABS") is a Global organisation covering Legal, HR, Facilities Management, IT, Risk Management, Operational Excellence, Finance, Tax, Investments, Actuarial, Data, BMI & Procurement.


Our job is to build the best Business Service capability possible, by ensuring our experts have the tools and support they need to do their jobs to the best of their ability.


ABOUT THE JOB
Purpose

ABS provides services to approximately 12 entities across the MS Amlin Group of Companies.

As many of these entities are regulated, it is imperative that ABS' governance is sufficiently robust to support and meet the standards of its regulated customers.

The role is integral in helping to develop and maintain this high standard of governance.


Reporting into the Managing Counsel, the purpose of this role is to implement and oversee good governance, on which our intra group relationships can rely and has a reputation of transparency, trust and accuracy.

Key Responsibility and Results Areas

Specific key areas of responsibility include:

  • End-to-end management of ABS board and committee meetings
  • including convening, preparation of agendas, meeting attendance, calendar management, meeting logistics, and co-ordinating board packs and their timely circulation and dispatch, generally ensuring the smooth operation of all aspects of boards and committees
  • Maintaining statutory books, including registers of members, directors and secretaries
  • Ensuring adherence to good corporate governance principles concerning all company secretarial matters, including liaising with any overseas company secretarial providers, as necessary
  • Ensuring that statutory filings and payment of all relevant fees are completed within statutory time frames
  • Producing good quality minutes and resolutions in a timely manner
  • Providing legal, financial and/or strategice advice
  • Robust tracking of action points
  • Ensuring the appropriate flow of information between the board and its committees, as well as information to other forums across the MS Amlin group of companies
  • Compliance with all statutory filing requirements
  • Advising the Executive and their teams on matters of corporate governance
  • Annual board and committee evaluations
  • Managing Conflicts of Interest and Related Party Transactions
  • Keeping Matters Reserved and Terms of Reference uptodate to reflect regulatory change, corporate change and best practice
  • Leading the Company Secretarial workstream in relation to corporate projects including restructurings, acquisitions and corporate simplification
  • Continual identification of process improvement and taking ownership of driving those improvements
  • Monitoring regulatory and legislative changes in the governance space and working with Risk and compliance to ensure compliance with the same
  • Communicating with the shareholders
  • Establishing strong relationships with ABS' NEDs and the executive team
  • Managing the Diligent Boardbooks service account (board administration software) on behalf of Amlin and its entities, including acting as the Authorised Person on the Diligent account, managing access rights, overseeing the account renewal process and relevant invoicing processes.

Key Competencies:
Generic

Job Specific

  • Fluent in English with excellent verbal, written communication and presentation skills
  • Confidence to provide support to board members
  • Excellent interpersonal skills and the ability to work with people at all levels
  • Ability to work under pressure and to deadines
  • Ability to influence across various levels of seniority to drive delivery and accountability
  • A self starter who can work independently and who is selfmotivated comfortable operating with a high level of autonomy, as well a
More jobs from MS Amlin
See all jobs of MS Amlin