Compliance Workflow Coordinator - Glasgow, United Kingdom - Ashurst LLP

Ashurst LLP

Verified Company

Glasgow, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Ashurst:

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years.

We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm.

Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.

To find out more please visit

Department/Role overview:

Hours of work:

37.5 hours per week, Monday to Friday, working 8.5 hours a day including an hour for lunch, between the hours of 07:00 -17:30.

Shift times may vary depending on the team rota. However, you will be required to work such hours as are necessary to carry out your duties.

This role is hybrid with both office working and remote working being utilised regularly.

Main responsibilities:

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New business intake: Working closely with the Conflicts and Risk teams and other Risk & Compliance team members to support the new business intake process, assessing and coordinating new business requests with varying levels of complexity and across a range of sectors, practices, and jurisdictions, including preliminary identification of sanctions issues.
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Workflow coordination: Triaging incoming workflow to 7 teams within the department according to their level of expertise, capacity and familiarity.
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Mitigating risk: Maintaining knowledge in relation to sanctions/high risk factors and having an understanding and keen awareness of the AML/ABC procedures.
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Client matter lifecycle: Advising the wider department and business users in relation to client matter lifecycle processes and protocols, ensuring adherence with risk and compliance policies.
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System experts: Advising the business and also Compliance Team members on procedural and system issues as and when they arise, identifying and diagnosing system issues and problems, resolving where possible or escalating to IT specialists where required.
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Training: Delivering system training to the department, support functions, or wider business as required.
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Reporting:Running client and matter reports when required by senior members of the department or the wider business.
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Meticulousness:Consistently maintaining a high level of attention to detail and working efficiently throughout busy periods.
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Firm values:Upholding the firm values and working in compliance with regulations to maintain confidentiality.
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Project work: Supporting the team and management on various tasks and projects as required.

Risk and Control:
Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.

Essential skills and experience:

Exceptional eye for detail, strong proofreading skills, able to spot errors and inconsistencies.
Excellent analytical skills, with ability to quickly identify and analyse complex issues and provide practical solutions.
Strong communication skills, dealing confidently, competently, and diplomatically with internal clients worldwide, providing clear instructions.
Methodical and organised approach to work and strong prioritisation skills, with ability to work efficiently under pressure, prioritise and deliver work to a consistently high standard and to deadlines.
Ability to make decisions and remain calm while under pressure, particularly when dealing with challenging situations.
Ability to manage competing priorities effectively and independently.
Strong commitment to excellent internal client/customer facing service, being professional in outlook and attitude.
Excellent organisational and time management abilities.
Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
Ability to work as part of an international multicultural environment.
Discreet and professional when dealing with confidential or sensitive information.

Advantageous skills and experience:

Experience:

in compliance and risk management or experience of having worked in the professional services sector, a partnership or other complex, global environment.

- managing multiple mailboxes.
- working in a global team.
- using a service management tool.
- time recording or using a timekeeping system.
- navigating a document management system (DMS).
- working with Intapp Open system or equivalent new business intake system.

Background checks:

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

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