Senior Administrator - Birmingham, United Kingdom - University of Birmingham

University of Birmingham

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Position Details
College of Life and Environmental Sciences

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £25,506 to £27,399, with potential progression once in post to £31,718

Band 500

Full Time, Fixed Term contract up to July 2026

Closing date: 3rd July 2023

Our offer to you
People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background

This post is funded by the recent significant government investment in mental health research infrastructure via the Mental Health Mission (under full external comms embargoed) to the Midlands Translational Research Centre of Excellence, led by the University of Birmingham and aligned to the NIHR Mental Health Translational Research Collaboration.

It is additionally funded by the Oxford Health Biomedical Research Collaboration (BRC) award to the University of Birmingham.

The post holder will primarily support the Midlands Translational Centre Lead and Co-Lead (Professor Rachel Upthegrove and Professor Steven Marwaha) with one day a week (flexibly) used to support relevant BRC activity.

Role Summary

As a senior administrator within a team you will provide support for a broad range of administrative duties, some of which may be complex.

You may also be responsible for managing other staff or for supporting colleagues and sharing knowledge.

You will be able to use your wide range of skills, both technical and administrative, and have the opportunity to lead on specific tasks within a team.

In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Main duties

You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.
Undertake complex diary management and meeting planning. This will require you to understand the priorities and deadlines you and your manager(s) are working to and will involve developing relationships across the University and beyond.
You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager.
If you have a supervisory role, you will line manage your staff taking responsibility for coordinating and prioritising the work of others. If not in a supervisory role you will still be expected to act as a role model and coach members of the team.
Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
You may be involved in organising events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, m