Document Controller - London, United Kingdom - High Speed Two (HS2)

High Speed Two (HS2)

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary:
"Base salary: £28,400pa to c.£35,500pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

About the role:

To be responsible for supporting the business to access documents and records in a timely and controlled manner.
To be responsible for supporting the communication and embedding of HS2's approach to document control.
To be accountable for providing reports and management information in response to requests from the business for information.
To be responsible for maintaining corporate documents. Assuring documents are managed through approval lifecycle and assuring controlled documents are surfaced through the Integrated Management System (IMS).
To be accountable for ensuring the document control system is running efficiently and with mínimal outage.
To be accountable for managing security and access to the document control system.
Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

About You:

Analytical Skills can identify hidden problems utilising honest analysis and probing techniques
Problem solving uses rigorous logic and methods to solve problems with effective solutions, probes for relevant answers
Listening, engaging and presenting skills Able to listen and communicate effectively with others.
Ability to relate to a variety of stakeholders and staff in a variety of disciplines and seniority levels

Organisational skills

Able to prioritise and manage own workload
Ability to stay update with the latest advances/trends in the Electronic Document Management Systems (EDMS) community
Ability to develop and maintain specialist knowledge of database concepts, object and data modelling techniques and design principles
Knowledge of database architectures
Knowledge of document management standards, processes and procedures
Knowledge of EDMS computer programs for records tracking, archival retention and storage
Knowledge of bulk scanning, scanning systems and PDF functionality
Knowledge of Microsoft Software systems (Word, Excel, PowerPoint)
Experience of successfully working directly with a variety of the business stakeholders to gather requirements
Experience of documentation processes within an engineering and construction environment
Experience of projects from inception through to completion
Experience of providing technical advice based around EDMS capabilities.
Experience of Bentley Enterprise Bridge (eB). Training will be provided if required.
Experience of Office 36
Technical experience in the following:
SharePoint 2010 or above
InfoPath 2010 or above
SharePoint designer 2010 or above
Visual Studio 2010 or above
ASP.NET (C#)
HTML, HTML5, ASP, XML, CSS

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.