Office Administrator - Ashington, United Kingdom - The Pharmacist Network

The Pharmacist Network

Verified Company

Ashington, United Kingdom

6 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Office Administrator

Part Time Office Administrator with The Pharmacist Network

The primary objective of the Office Administrator role is to assist with the provision of a comprehensive range of administration activities whilst providing the necessary service and support to enable The Pharmacist Network to fulfill its regulatory responsibilities to a high professional standard.

Payroll Administrator Job Description

To handle all daytoday administrative processes to the highest standard
To maintain all databases and drives on our system and support the development of any new databases
To assist our finance & PCNs with onboarding of new starters.
To work as part of an autonomous team, to ensure the head office team is always working effectively and efficiently.
To work closely with our Finance Team & Office Manager, Directors and PCNs to provide satisfactory administrative support.
To play important role in maintaining clean and safe working office environment and ensure COVID19 safe working practices across offices. Key tasks
To assist the Finance and Recruitment department with all administration tasks including issuing job offers, contract letters, maintaining personnel files and maintaining the TPN database
To assist the recruitment department with all preemployment vetting checks; liaising with new recruits, DBS processing, obtaining references and making sure all relevant checks and documentation is in place prior to the start date.
Working alongside our recruitment & office personnel to ensure that our databases, training records and training agreements are up to date
Assisting with staff inductions including organizing and dispatching inductee timetables, letters, invitations, preparing induction packs and conducting office tours
Issuing entrance fobs for staff
Being the first person for any Minute Taking requirements and thereafter typing up and sharing with the appropriate people within any expected prioritized timescale
Typing up Planning Day and Service Design notes for Service Leaders
Processing Accident & Incident Forms
Recording staff absence and processing Absence and Back to Work forms
Logging and scanning any paperwork
Tracking, coordinating and recording probationary review meetings
Data input to internal database and spreadsheets.
Health & Safety checks
Typing Letters, reports and any other documentation that may be required
Photocopying, Scanning, Filling and Shredding
Assisting staff members with their own office and I.T skills.
Housekeeping of all Databases and Data Drives on our system and the structuring of new databases
Helping to maintain a safe, happy and clean office environment.
End of day office sweep and locking up duties (Key Holder)
Assisting in all manner of duties within an office environment
Assisting with Virtual Office work via Teams.
To undertake training and development activities as agreed with your Office manager
Act in line with NHS healthcare ethos and values where we believe that everyone is of equal value, everyone is unique, could develop, has the right to enjoy valuable relationships and has the right to lead the life they choose
You will ensure that all work is undertaken in accordance with health and safety legislation rules and regulations, following procedures and maintaining awareness of matters relating to duties of post. This job description is not an exhaustive list. The Office Administrator may be required to undertake other duties as directed by your Office manager, The Pharmacist Network Directors and Service Leaders.

Equality and Dignity

The post holder will be expected to adhere strictly to the principles of fairness and equality in carrying out the role.

At all times the post holder will be required to show respect for and maintain the dignity of Pharmacists, the public and work colleagues.

The Pharmacist Network will not tolerate any form of bullying or harassment, violence or aggression against its employees.

Confidentiality
Your attention is drawn to the confidential nature of the information collected.

The authorized use or disclosure of pharmacist information or any other personal information, staff code of conduct and/or Data Protection Act 1998 is a disciplinary offence and could result in prosecution or action for civil damages under the Data Protection Act 1998.

Payroll Administrator Requirements - Skills, Abilities, and Knowledge for Success on the Job

Qualifications GCSE or O level grade D or above in Math & English NVQ Level 1 or above Business & Administration Microsoft Word/ Excel/Power point
Intermediate level Skills/ competencies.
Excellent verbal and written communication skills Accurate data entry skills with attention to detail and getting it right first time Customer service & good telephone manner.
Excellent organisational skills Knowledge Up to date & relevant computer knowledge.
Knowledge of general office equipment photo