Assistant Examinations Officer - Worcester, United Kingdom - New College Worcester

New College Worcester

Verified Company

Worcester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Ref:
AS195/0723

Salary:
Scale 5: SCP 12-17; £24,496 - £26,845
Pro rata salary for 20 hours per week:£13,241 - £14,511

Hours:
Part time: 20 hours per week (annualised, to suit the needs of the role)

Closing Date:10am on Friday 7th July 2023

INTERVIEWS WILL TAKE PLACE ON:

Week beginning Monday 10th July 2023

Purpose of the Job:

To work alongside the exams officer to manage the external and internal examinations in the College and support staff with up-to-date information regarding syllabuses and examination boards.

ASSISTANT EXAMINATIONS OFFICER
(AS195/0723)
The Exams are a vital department within the College, and we are seeking an Assistant for the Exams Officer.

This role is to work alongside the Exams Officer to manage, effectively and efficiently, the administration of external exams in accordance with Exam Bodies.

You will be involved in all the planning and regulations prior to examinations, working with Scribes and Invigilators in preparation and during the exams, and the results and post-results.

In return, alongside their salary, the successful applicant will be welcomed into a busy and supportive school community. Class sizes will be small, allowing for the specialist provision and individual attention that each learner will require.

Our green and peaceful campus overlooks the Malvern Hills and has an onsite canteen with discounted lunches available, a state-of-the-art multigym and a full-sized swimming pool which can be used by staff.

We also offer a Wellbeing Package to all staff and free car parking.

To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process.
To support the Head of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times.
To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments.
To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met.
To ensure examinations are conducted in accordance with the regulations.
Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice / maladministration before, during the course of and after examinations have taken place.

Main Tasks:

Before examinations
Planning

Maintain and develop systems to manage and coordinate all aspects of the exams administration process.
Research and understand qualifications and how they are assessed
Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/The Exams Office etc).
Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates.
Effectively use JCQ and awarding body online tools where required (eg the Centre Admin Portal (CAP), secure extranet sites).
Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools.
Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (Achieved by creating and working to an annual exam plan).
Communicate clear internal deadlines and processes for gathering/sharing examrelated information from/with relevant internal stakeholders.
Annually confirm the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and informs of any changes to centre status.
Manage arrangements to receive, check and store confidential question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations.
Support the head of centre in managing potential conflicts of interest by informing the awarding bodies to timescale for each examination series and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected.
Contribute to the creation/review/update of examrelated policies/ procedures as required by the regulations and accurately reflect working practices in the centre.

Entries

Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees.
Verify the identity of all students that