Executive Assistant to Sales Director - Billingshurst, United Kingdom - Talented People Solutions Ltd

Talented People Solutions Ltd
Talented People Solutions Ltd
Verified Company
Billingshurst, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title:
Executive Assistant to Sales Director


Location:
Billingshurst (Must be able to drive due to location)


Salary:
£35,000 - £40,000 DOE


The Role:


  • Being the first point of contact for enquiries directed at the Sales Director
  • Proactively managing the Sales Director's busy and everchanging diary and schedule; arranging travel, accommodation, meetings, preparing itineraries and drawing attention to matters of priority
  • Building strong relationships throughout the organisation and with key stakeholders
  • Ensuring effective use of time with preparation of papers and information in advance
  • Drafting correspondence and developing documents such as presentations, reports, quotations, and information packs
  • Project Management including overseeing multiple projects and initiatives from inception to completion and working closely with others to ensure delivery of project objectives
  • Proactive management of the Sales Director's Inbox, ensuring key communications are dealt with in a timely manner
  • Assisting with the monthly Sales Meetings including organisation of agenda, venue and taking and distributing notes, and following up any action points
  • Coordinating arrangements for meetings, exhibitions, and other events both internally and externally, assembling appropriate materials and booking hospitality as required
  • Daytoday support and management of the Sales Administrator
  • Provide additional support to the Senior Management Team, Sales Manager and Sales Team where needed
  • Work closely with the HR Manager coordinating starters and leavers in the Sales Team, including equipment and coordinating inductions
Co-ordinating a range of personal affairs including the Sales Director's private work and arranging vehicle care and maintenance


Experience and Qualifications:


  • Extensive experience in a similar EA Role (5 years minimum)
  • Comfortable working autonomously using own initiative and making decisions
  • Excellent written and verbal communication skills
  • Well organised with the ability to juggle several tasks simultaneously
  • Excellent administration and organisation skills
  • Thrive under pressure with the ability to prioritise and adapt to change
  • Ability to handle confidential and sensitive material
  • Proficient in Microsoft Office and Google Suite

Our Service
We offer a personal service tailored specifically to your needs; we are proactive to find opportunities. We are friendly, honest and always strive to exceed your service expectations.


Referral Scheme
*recommended temp must work 120 hours
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