Executive Team Administrator - Derby, United Kingdom - YMCA Derbyshire

YMCA Derbyshire

Verified Company

Derby, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We welcome you to YMCA Derbyshire.

We have been at the heart of the community in Derbyshire since 1847. While the scope of our work has changed considerably over the years, our vision hasn't.

Our holistic development in body, mind and spirit and our mission to break down barriers to achievement and help local people to fulfil their potential has remained our constant purpose.

Every year, we support over 300 individuals in our housing provision, enabling them to grow their confidence and move into education, training, employment and into independent living.

Alongside this we provide a whole host of youth and community services including our own community gardens.

We also provide training and education to 150 young people each year who find mainstream education more difficult, as well as high-quality childcare within our community.

Our team works hard to provide as much care and support for those who need it most, every day we make a difference.

Position:

Role Title:
Executive Team Administrator

Responsible To:
Compliance Manager

Responsible For:
Salary: £10,810.80

Hours: 21

Location:
Campus, London Road, Derby

ROLE PURPOSE
As part of the Central Services Team your role is to assist in developing and engaging people.

ROLE RESPONSIBILITIES

It is our responsibility to ensure we focus on developing solutions and assets instead of just supporting problems and deficits.

We must look for qualities in people that can be nurtured as assets and strengthened through new experiences.

Putting plans in place that will develop these qualities and enabling people to thrive, not just supporting people to cope.

ABOUT YOU
You will have experience working in an administrative capacity in a busy environment.

You will have a good proficiency in Microsoft Office and other computer systems and have a demonstrable ability to manage many different critical processes to tight deadlines.

Measures of Success

Continuous support, guidance and development
Assessing strengths and developing weaknesses
Setting SMART targets and objectives
Open communication
Clear framework structure
Personal perspective
People feedback
Setting goals

DUTIES

Creating positive relationships:

The taking and typing notes of meetings.
Diary management
To receive and deal with as appropriate, enquiries and telephone calls, taking messages and alerting the relevant recipients.
Processing letters and reports.
Making necessary travel, meeting and other arrangements for appointments or conferences.
Assist the Marketing Team with key events across the organisation.
Manage inputting data onto software systems and spreadsheets for compliance and monitoring purposes.
Maintain accurate records
Ensuring documentation is disposed of or archived in the line with the relevant policies and legal obligations.
Making purchases and keeping relevant records.
Raising purchase orders when necessary.
Liaising with Line Manages and staff when required.
Inputting data on to MyConcern.
Ensuring the organisations policies are kept up to date and records are accurate.
To develop and maintain good working relationships with other departments.
General administration support filing, posting, populating forms, scanning and photocopying.
Assist on Reception when required to cover annual leave etc.

At YMCA Derbyshire we aim to transform the lives of the people we work with for the better. We are looking for brilliant people who will ensure that safeguarding the people we work with is a priority.

Requirements:

Role-specific skills:

Proactive and selfmotivated with a cando attitude.
Confident and capable communicators with the ability to inspire, engage, enhance learning and provoke thoughtful reflection.
Understands and uses a range of methods for achieving positive results with people and knows when to challenge and when to support.
Able to build strong relationships with professionals in other organisations.
Strong team player who can support and challenge and guide colleagues when appropriate.
Excellent planning and organisation skills, with the ability to manage several competing tasks at the same time.
Excited by developing and implementing savvy new ideas to improve the service.
Able to use digital technology at work.
Proven ability of working in a fastpaced environment
Proven ability to demonstrate skills and experience in providing administration support.
Be able to prove you have good communication skills, both face to face and telephone/online.

Technical requirements:

Good IT skills with experience and confidence of using the full Office package.
Proven experience in an administrative position.
Good knowledge and practical experience of word processing, databases and spreadsheets.
Experience of multiagency working.
Ability to prepare and present written reports.
Demonstrated ability and experience of quality assessment.
Hold a f