Executive Assistant - London, United Kingdom - Steria Recruitment

Steria Recruitment
Steria Recruitment
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Intelligent Resource is working in partnership with a major client in the UK. We are currently recruiting a Executive Assistant to be based around London for a contract role.


Job Title:
UK Executive Assistant

Location:
London - Hybrid (2-3 days/week in the office)

Job Type:
Contract (via Umbrella only)

Duration: 12 months

The Role:


The Executive Assistant will provide critical and wide-ranging support to a small number of members of the UK Management Committee.


Primary Responsibilities for this role include, but are not limited to:

  • Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.
  • Completing and submitting expenses and invoices in a timely manner.
  • Coordinating logistics, scheduling and booking travel, conferences, team offsites, internal
- and external events and collaborating with Administrative and Executive Assistants in the business across geographies.

  • Understanding key deliverables, reporting, monitoring and auditing responsibilities and requirements for the executives, and creating a calendar and support mechanism to ensure on time and high quality delivery.
  • Aiding in creating and delivering Executivelevel presentations and communications.
  • Supporting Executive level staff with complex, time sensitive and confidential projects, reports and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines; anticipatingrequirements and proactively assisting in driving forward action items, collaborating with Executives, Direct Reports and the wider business.
  • Facilitating links between the executives and aspects of the business to create awareness, drive change and/or understand critical road blocks.
  • Supporting Community Involvement efforts for the UK Branch by building relationships with chosen charities, developing volunteering and donation opportunities and managing administration and staff communication regarding charitable initiatives.

Qualifications:


  • Have a deep background and proven experience supporting Executive level staff with complex, time sensitive and confidential projects and tasks.
  • Ability to work in a flexible manner in line with the organisation's corporate objectives and be willing to undertake other duties as reasonably requested.
  • A professional, highly energised, multitasking demeanour, capable of working well in high pressure situations with strict deadlines.
  • A resourceful thinker able to anticipate obstacles, deliberate and act creatively, championing and promoting new ideas that contribute to the aims of the organisation.
  • Ability to navigate and address conflict and difficult conversations, and independently resolve these in a professional manner.
  • Excellent verbal, written, presentation and interpersonal communication skills.
  • Proficient in Microsoft Office programs.
  • Experience working in Financial services industry or regulated, public companies.
Intelligent Resource Limited acts as both an employment business and as an employment agency.

Intelligent Resource is committed to barrier-free and inclusive recruitment. We are a Disability Confident recruiter, and a RIDI 100 and Business Disability Forum partner organisation.
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