Facilities Assistant - London, United Kingdom - Career Legal

Career Legal

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Job Details

My client, a leading law firm based in the heart of the City, are looking for a Facilities Assistant to join their busy team.

Role Summary:
Key Responsibilities

Setting up meeting rooms, roundtable meetings, Teams meetings and lunches.
Dealing with desk moves and assessments.
Regular health and safety walkround checks of fire exits, cables, flooring, lights etc.
Ordering and setting up staff passes.
General maintenance tasks e.g. changing light bulbs, batteries, fuses etc.
Liaising with external contractors.
Assist in office moves which may include lifting and moving of heavy equipment/furniture/files/paper etc.
To positively and proactively support the team in the efficient running of the department.
Ensuring all work is completed within appropriate timescales. Provide cover within the General Office to suit the needs of the business
Carry out post runs for all incoming/internal/outgoing post.
Booking couriers and monitoring the service delivery.
On request, carry out local byhand deliveries and collections in a timely manner.
Ensure the General Office Department is maintained in a neat and tidy condition at all times.
Providing a polite and courteous customer service to all staff and clients, liaising with external supplier contacts used by relating to the General Office Department, including resolving any general queries or problems, escalating more complex matters up to the General Office Supervisor as appropriate.
Franking post and purchasing postage stamps as necessary, or any other relevant items.
Replacing toners and cartridges for printers and photocopiers around the office and ensuring sufficient stock levels for replacements are maintained.

Essential Skills

Good level of English language and grammar skills
Numerate
IT literate on Word and Outlook
Excellent organisation, prioritisation and time management skills with the ability to initiate tasks where appropriate
Able to work efficiently and autonomously under pressure
Excellent communication/customer service skills
High levels of confidentiality, discretion, diplomacy and accuracy
A flexible, positive approach to work
Professional, helpful and courteous at all times
Ability to work as part of a team

We are looking for someone who is professional, hard working, and not afraid of mucking in.

This job would suit someone who is willing to learn and is flexible in their approach towards the needs of the Firm.

The successful applicant will be dealing face to face with end users in a professional environment.