Administrator - Ashton-Under-Lyne, United Kingdom - Groundwork Greater Manchester

Groundwork Greater Manchester

Verified Company

Ashton-Under-Lyne, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide an efficient general office management service for the Trust's Birchcroft Offices

To provide administration and quality system support for projects and contracts, particularly within the Employment & Enterprise and Youth Teams
To lead the day to day management of the CRM system, including organising and / or delivering user training for staff
To take lead role in adapting other databases for use by teams, inputting data and generating monitoring reports
To establish and develop administration systems to support smooth running of different projects and services to meet specific customer and funder requirements, maintaining a robust and auditable paper trail

To manage the Trust's Single Central Staff Record
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Groundwork Fencing and Landscaping Administration and Compliance_

Manage job tracking spreadsheet and quality monitoring system for contracts, input data on a weekly basis, monitor achievement of KPI and generate weekly and monthly data reports
Inputting batches of job sheets to online database on weekly basis, monitoring compliance by other users and running regular reports
Provide support for team HR processes
Set up, maintain and audit filing system for individual contracts and projects
Set up, maintain and audit system for machinery and equipment inventory

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Employment and Youth Administration and Compliance_

Complete general administration duties linked to individual employment &skills and Youth Team contracts
Maintain and input information onto internal and external MI and database Systems
Scan and upload documents onto MI and database systems
Set up, maintain and audit a robust filing and recording system for new contracts and maintain systems for existing contracts.
Audit and ensure compliance with paperwork timescales, targets and accuracy
Ensure that all evidence required to support payments on contracts is completed in an accurate and timely manner
Produce new templates and documents as required by the team

General Duties and Requirements

Adhere to GDPR and data protection guidelines
To manage the Trust's Single Central Staff Record and to oversee the administration of Disclosure and Barring Service (DBS) checks, ensuring the record is up to date at all times
Support smooth running of the office through general administrative duties including answering phone calls, assisting visitors to the office, generating and processing documents, including for any members of staff hot desking or temporarily based at Birchcroft
Adhere to all Trust policies and procedures, including our accredited Environmental and Quality Management Systems, undertaking responsibilities at the level appropriate to the role
Undertake training relevant to the post and to personal development
Attend staff and team meetings as required

Any other duties that may reasonably be requested by the Head of Employment & Enterprise or other member of the Senior Leadership Team

We are open to requests for part time or flexible work pattern

Job Types:
Full-time, Part-time, Permanent

Salary:
£23,600.00 per year

Benefits: