Executive Assistant to CEO - London, United Kingdom - S&G Recruitment Ltd

S&G Recruitment Ltd

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you an organised individual with excellent attention to detail and thrives in a pressurised and fast paced environment? Are you an enthusiastic, team focussed and self-motivated
Executive Assistant? Our client is looking for an
experienced EA to provide support to the firm's senior management team to include the CEO, COO, International Finance Director, International Risk & Compliance Director, and Head of Partnership Tax.

Working for an international law firm based in their stunning London office.

This is an exciting role for a good communicator with a high level of interpersonal skills,
required to liaise with people across offices in US,EU and Asia.

Duties include (but not limited to):

Dealing with confidential issues in a responsible way.
Extensive and often complex diary management; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance.
Produce accurate, high quality typed work on confidential matters(to the Standardisation requirements) from audio and script work, using any of the software packages and document management systems available on the system. Delegating typing which is not confidential to Document Production.
Responsibility for coordination of all administrative and organisational aspects of the EU Finance and International Finance Meetings and Divisional Finance monthly meetings including producing the agenda and distribution of reports.
Provide assistance in planning, managing and collating data for various firmwide initiatives.
Assist with scheduling quarterly Partnership Board meetings as well as monthly meetings of Global Senior Management Team, including the collation and distribution of confidential paperwork.
Complex travel arrangements working across numerous time zones including: producing detailed itineraries, anticipating any additional requirements and obtaining visas if required, keeping HR informed of movements.
Assisting Partners in all administrative aspects of partner capital funding.
Management and maintenance of all filing and efiling of company secretarial documents.
All organisational and administrative aspects relating to the Partnership Board, including producing and distributing of agenda and minutes, and from time to time involvement with travel arrangements.
Assisting with the production of the firm's annual budget and business plan
Producing budget presentations and packs for circulation to the Partnership.
Provide PA support to the Chairperson on an ad hoc basis.
Update Management and Partner sections of the firm's intranet system.
Assist with managing all organisational aspects of the Global Partner appraisal process including: scheduling all EU/APAC/US Partner appraisals, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork. Ensure appraisal paperwork is ready for distribution to Remuneration Committee and arrange followup interviews.
General secretarial duties such as answering calls from clients and assisting them in resolving any queries, opening of post, processing expenses using Chrome River, filing and efiling, scanning, drafting complex correspondence, spread sheets and PowerPoint presentations.
Carry out advanced internet research to provide detailed information regarding clients and companies and analyse material.
Maintaining records in SelectHR for Directors in the Finance and Risk Departments liaising with the CEO regarding Directors holiday, sickness arrangements for seasonal holiday cover.
Capable of solving most of own daytoday IT queries e.g. printer queries, standardisation formats, etc.
Delegating tasks to PA where appropriate.
Applications used: Outlook, Mimecast, Microsoft Word, Filesite, Bighand, Interaction, Powerpoint, Excel, Chrome River.

As an EA you will must have:

Must have worked at a
PA/EA level in a financial/professional services environment for a
minimum of 3 years:
Educated to GCSE standard
Maths and English (minimum)
Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills

-
Typing speed - accurate and minimum 65 words per minute

In return you will receive a competitive salary and flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café and more.

Salary:
£50,000.00-£55,000.00 per year

Benefits: