Business & Private Executive Assistant - London, United Kingdom - The Maine Group

The Maine Group

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Business & Private Executive Assistant

Fully Remote Working

We are seeking an EA to join a high-profile family office to support the Principal with first class EA support across all areas of their life, both business and private.

The role is fully remote based and as such you can be based in anywhere in the UK but with availability to provide support around the clock to meet the changing needs of this extremely busy Principal and their complex global schedule.

The role requires an exemplary EA with proven experience in a similarly fast-paced and dynamic role. Weneedsomeone trustworthy, pragmatic,flexible, with strongattentiontodetail.

Youwill need to be Degree educated, intelligent, polished and a true problemsolver with significant experience as an EA at Executive or Board level.

Dutieswill include:

Managingan extremely busyinternationalcalendar with a zero defect approach
Coordinating complex travel itineraries and all associated logistics (including private flights, transfers, accommodation, restaurant reservations)
Manage administrativetasksrelatedtotheFamilyOffice(gifting,drafting letters, maintaining contacts list, birthdays)
Maintainingdatabasesofcalllistsandmeetingrecords
Researchingandplanningfamilyvacations
Personal lifestyle support including but not limited to shopping requests, visa renewals, household projects, vehicles, finance and legal administration
Light touch support to other senior family members as required

You will be used to working in a 24 hour environment and quite comfortable with providing support outside of hours, there will however be less busy periods to off-set the demands and you will have the advantage of being able to work from home (or anywherein the UK or Europe) provided that you are available at the end of the phone.