Apprentice Administrative Support Officer - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Apprenticeships:
Apprenticeship

Main area

Corporate Governance

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Grade

Apprenticeships: Apprenticeship

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Contract

Apprenticeship: 18 months

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Hours

Full time hours per week

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Job ref
A
Site

Nottingham City Hospital

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Town

Nottingham

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Salary
- £9,405 pa
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Salary period

Yearly

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Closing

Today at 23:59Job overview

We are seeking a self-motivated, hardworking and enthusiastic individual looking to begin their career in administration in the NHS. This role is seeking an apprentice to support the Corporate Governance Office in an administrative capacity.

The post holder will work alongside the team providing support in a range of administrative duties including sorting mail, answering telephone enquiries, managing general enquiries, some minute taking and meeting organisation and general office duties.

The post holder will be supported to develop lots of new skills including; prioritisation, attention to detail, using your own initiative, team working, communication skills and the ability to work in a busy and fast paced environment.

You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure.

You will present a professional and polite attitude at all times.

You will learn and develop skills using Microsoft Office and NHS systems.

Main duties of the job

You will need good communications skills and will be supported to develop lots of new and current skills including; prioritisation, attention to detail, using your own initiative and the ability to work in a busy and fast paced environment.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure.

You will present a professional and polite attitude at all times. You will learn and develop skills using Microsoft Office and NHS systems.

Working for our organisation

This is an 18 month fixed term apprenticeship and you must be committed to work towards level 3 Business and Administration.

As an employer, we will be committed to ensuring that a structured plan is in place to support and enable you to complete your apprenticeship.

'Please note that this apprenticeship includes 20% on the job learning which will be completed throughout the working week and incorporated into the day-to-day role. This will cover a broad range of opportunities and will be completed at one of our hospital sites including the apprentice's main office of work'
Detailed job description and main responsibilities

In addition to the summary below, you will need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

Working as part of a team, you will support the Corporate Governance Team in the provision of a high quality administrative service.

Key duties will include; providing general office and administrative support to the Corporate Governance team, providing PA support to the Chief Executive, Chairman and Director of Corporate Governance/Associate Director of Corporate Governance as required, supporting diary Management, administrative tasks, note-taking, planning and organising meetings, including room bookings, ordering refreshments and managing room layouts, and support with organising, preparing and distributing meeting papers.

Person specification

Essential Criteria

Essential criteria

4 GCSE's or equivalent including English and Maths
Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards
Proficient typing skills
Commitment to completing the apprenticeship training
Ability to demonstrate basic numeracy and literacy skills
Basic skills in Microsoft Office
Attention to detail
Good communication and telephone skills
Understanding and respect of confidentiality in the workplace
Ability to prioritise own workload
Ability to work under pressure
Good customer care skills
Able to communicate information using a variety of written and verbal communication skills
Understands and practices the principles of confidentiality
Able to minimise interpersonal conflict
Able to use judgement in straightforward situations
Awareness of limitations and when to seek advice to solve problems
Ability to prioritise own workload
Flexibility and adaptability to ensure workloads are achieved and service requirements are met at all times
Flexible approach to working hours to help cover leave and sickness
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