Administrator - Catterick Garrison, United Kingdom - GSC Grays

GSC Grays

Verified Company

Catterick Garrison, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

GSC Grays are a multi-disciplinary professional service firm covering the North of England.

Our Chartered Surveyors, Farm Business Consultants, Planning and Development Professionals, Valuers, Environmental Specialists and Estate Agents provide a full range of services for our rural client base.

Main purpose of the job:

We are recruiting for a brand-new opportunity for a skilled administrator to join our team in Colburn.

You will oversee and take a lead on a wide range of general administrative duties as well as playing a key part in the day-to-day running of the office facilities.

Working closely with other members of the team, you will be an excellent communicator with an organised approach and possess the ability to solve problems by using your own initiative.

Reporting structure:

The role reports to the Director responsible for the running of the office.

The role and responsibilities:

Reception duties including answering the telephone, dealing with que ries, redirecting calls as necessary and taking messages; greeting visitors; managing meeting rooms and where necessary managing the refreshments for meetings and making sure office supplies are well stocked
Upkeep of client and management filing & electronic filing
Opening and distribution of incoming post; delivering outgoing post to local post office/franked mail post box
Invoicing using Sage Coretime
Assist with the management of the office as required on a daytoday basis including facilities management, ordering stationery and organising office events
Diary management/arranging meetings
Any other reasonable duties, as required, to ensure the smooth running of the office.

The skills we are looking for in you:

Audio typing skills to a high standard are essential
General knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, Planner, OneDrive. Advanced Excel skills would be an advantage
Knowledge of letting legislation desirable but not essential
Organised with a proactive and problemsolving approach to tasks
Excellent standard of written English language
Professional telephone manner
Well presented with a warm and welcoming manner
Good level of numeracy, accuracy and attention to detail
Ability to prioritise busy workload and manage time
Ability to act on own initiative whilst also working within Company processes and procedures
High attention to detail
Ability to deal with clients at all levels and maintain confidentiality at all times
Ability to remain calm under pressure.