Administration Officer - Bristol, United Kingdom - Mason Recruitment Services Ltd

Mason Recruitment Services Ltd
Mason Recruitment Services Ltd
Verified Company
Bristol, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Administration Officer - Faculties Admin & Pastoral Support (Music & Languages)

Outstanding Bristol Secondary School

£20, Grade 6)

37 Hours Per Week

Permanent

Bristol

Do you have experience of working with young people? Do you have exceptional administration skills alongside a drive to improve outcomes for young people through access to education?

This interesting administration role in an Outstanding Bristol secondary school, sits at the heart of their Modern Foreign Languages and Music departments, supporting the efficient running of these faculties.

There is also an opportunity to be involved with the pastoral provision at the school, needing a person who is really able to build strong relationships with students across the school.

The Role


Working alongside the Assistant Head of Community Engagement & Faith, this role requires a talented administration professional to support the administration of both these departments.


Administration Duties Will Include

  • Creating and sending correspondence within and outside of the school.
  • Printing, photocopying and the correct distribution of communications across the school.
  • Understanding and following data processing requirements laid out in the relevant GDPR legislation.
  • Maintaining an orderly and accessible filing system on the IT system (MS0365).
  • Developing effective communications with exam boards, ensuring accurate data is shared for exam entries and coursework moderation checks.
  • Placing departmental orders using the school's digital online platform (RM Accounts) for supplies such as study materials and stationery.
  • Survey distributions.

Music Administration Duties

  • Oversee queries that students have with regard to their peripatetic lessons, from your base within the Music Faculty.
  • Provide administration support for the arrangements relating to school trips, departmental updates, faculty detentions and outstanding payments.
  • Activities Week Duties
  • Provide administration and coordination support for Activities and Progression Week to ensure all activities are well organised and schedules are communicated effectively.
  • Updating Compass+ with activity data.

Pastoral Duties

  • Engaging professionally and diplomatically with parents in matters relating to school trips, departmental updates and student detentions.
  • Ensuring all lessons requiring cover are managed through the Cover Supervisor.
  • Overseeing the scheduling of faculty detentions.
  • Having a good understanding of the Free School Meals provision through regular monitoring of the City Council's information platform.
  • Ensure the schools FSM records are accurate and up to date.
  • Communicating changes to eligibility to parents.

Working Pattern

  • Monday
  • Friday
- (Some flexibility with this)

  • School hours (generally 8.30am 4pm.)
  • 37 hours per week
  • Term Time + some days (tbc) possibly during holiday if required (ie data updates)

Job Type:
Permanent


Salary:
£20,850.00 per year


Benefits:


  • Gym membership

Schedule:

  • Monday
to Friday


Application question(s):

  • Have you worked with young people or in a school setting before?
  • Do you have experience of supporting the administration of large and busy departments?
  • Are you good at building relationships with families?
  • Do you have an NVQ Level 2 or similar in Business Administration?
  • Do you have GCSE Maths and English at grade C(4) or better?
  • Do you have an Enhanced DBS, and/or be willing to have a new Enhanced DBS check completed before you start the role?

Work Location:
In person


Reference ID:
Administration Officer - Faculty Admin Assistant, Bristol
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