Executive Assistant - Newcastle upon Tyne, United Kingdom - The Jeya Group Ltd

The Jeya Group Ltd
The Jeya Group Ltd
Verified Company
Newcastle upon Tyne, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

We are looking for Executive Assistant to the Managing Director.

  • Proactively support the Managing Director, working closely on a one to one basis to ensure the Director makes the best use of their time.
  • Facilitating and managing professional relationships with Directors, Senior Managers and peers within YHN and Newcastle City Council.
- carrying out investigations into sensitive customer matters and preparing responses on behalf of the Managing Director
- planning and preparing of briefings for the Managing Director to keep them fully informed of emerging issues including relevant legislative, preparation of notes for agenda packs and necessary paperwork is prepared/obtained in advance so that the Director is well prepared for meetings

  • Ensuring up to date knowledge and a good understanding of the key challenges facing YHN, preparing presentations, information and reports for a range of audiences including staff, committees, Executive team, customers and Board meetings.
  • Providing an efficient and confidential secretarial and administrative support, handling confidential matters with discretion, including minute taking
  • Supporting the Director with discrete tasks/projects as requested.
  • Provide advice and guidance to administration staff and trainees
  • Proven skills and experience working as a Personal Assistant / Secretary at a Director level
  • Excellent organisational and time management skills
  • Able to use own initiative and work independently to solve problems and seek positive solutions.
  • Diplomatic and assertive, with ability to deal with information which is highly confidential
  • Strong written and excellent communication skills
  • An ability to work to deadlines and targets, with meticulous attention to detail
  • Ability to take concise minutes at meetings
  • Ability to work under pressure
  • Excellent IT skills covering Word, Excel and PowerPoint
  • Able to contribute to budget management in accordance with YHN financial regulations
  • Demonstrable understanding of UK social housing, public sector service environment
  • Report writing.

Job Type:
Temporary contract


Salary:
£15.70 per hour
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