School Finance Assistant - London, United Kingdom - Cognita

Cognita

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Profile:
School Finance Assistant
Purpose

Reporting to the Pod Finance Manager, the School Finance Assistant will play an integral role in the smooth operation of day-to-day school finances.

The School Finance Assistant will assist the school leadership team and the Pod Finance Manager in ensuring the compliance and implementation of finance polices and processes related to procurement, payroll, Cognita Connect and other finance processes.

We are looking for someone with good IT skills and strong administrative and organisational skills.

The role is an integral part of the finance function for the school and the wider business and will give opportunity to develop understanding of policies and processes to allow for a potential pathway into operations management or the wider finance function.

Key Responsibilities

Financial Management

Ensure that all financial accounting deadlines are achieved to a high standard. This includes information related to month end close and payroll.
To complete for the school/cluster all purchase requests via Netsuite in line with budgets ensuring correct approvals are received prior to purchase
To collate and prepare payroll related documentation for the school/cluster and ensure this is shared in a timely fashion with relevant stakeholders
To process all offers and bookings on Cognita Connect to enable parents to make purchases
To provide data where required to Pod Finance Manager, Accounts Payable, Central Billing or other central functions
To process refund requests for the school as per guidance from Pod Finance Manager
To ensure invoices are 'goods receipted' in a timely fashion to enable prompt payment of our suppliers

Team Responsibilities

Support on finance within the school/cluster
Provide support to the Head Teacher, Pod Finance Manager and other school colleagues

Person Specification

Skills, Capabilities, Attributes
Be a nice person who is likeable and can relate easily to others

Ability to work collaboratively within a team and communicate with multiple levels of stakeholders

Excellent interpersonal and communication skills including the ability to relate

well to people on all levels with sensitivity, tact and diplomacy First class organisational and administrative skills.

Ability to remain calm under pressure and work to tight deadlines; systematic approach to tasks, with attention to detail

Able to maintain a high work rate and to juggle a range of tasks and competing priorities

High levels of accuracy and attention to detail

Experience

Previous experience of working in an administrative function

Experience of delivering time-sensitive data processing to ensure smooth customer journey

Experience with finance software

Diversity and Inclusion

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races.

We have an unwavering commitment to being fair and equitable in our recruitment process.
Safeguarding Responsibilities

To comply with safeguarding policies, procedures and code of conduct
To demonstrate a personal commitment to safeguarding & student/colleague wellbeing
To ensure that safeguarding concerns or incidents are reported appropriately in line with policy
To engage in safeguarding training when required
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and preemployment background checks will be undertaken before any appointment is confirmed._

Key Stakeholders
Internal - Pod/UK Finance Team/Parent Experience Team

External -Third Party Contractors

Job Types:
Full-time, Fixed term contract

Contract length: 12 months

Salary:
£25,000.00-£30,000.00 per year

Benefits: