Receptionist - Colchester, United Kingdom - Cognita

Cognita

Verified Company

Colchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About the School - Welcome to Oxford House School, an esteemed private prep-school nestled in the heart of Colchester, Essex.

Housed within our beautiful Victorian mansion, each and every pupil has the opportunity to unearth the profound sense of 'Joy in Achievement,' allowing them to realise their fullest potential.

As they progress through our school, our children emerge as self-assured, academically accomplished, curious and well-rounded individuals, ready to conquer the world.

The school now has an exciting opportunity for a
School Receptionist to join our fantastic team on a permanent contract commencing May 2024 working 8am-4pm, term time plus ten days.

About Cognita
Launched in 2004, Cognita is an extraordinary community of diverse yet connected schools, spanning 16 different countries.

We share one common purpose:
to deliver an outstanding holistic education that will enable our students to thrive in a rapidly evolving world.

With over 100 schools in Asia, Europe, Latin America, the Middle East and the United States, we employ 18,000 teaching and support staff in the care and education of more than 90,000 students.

Our schools provide a truly holistic education based on rich and varied experiences that focus on social, emotional, physical and cognitive learning.

This results in excellent academic outcomes for our students, who are also equipped with the agency, adaptability and positive attitudes to set them up for success in our fast changing world.

About the role

Key Responsibilities will include, (but not limited to):

To provide customer support and administration services for the School. The Receptionist will manage the reception area, ensuring all visitors, contractors etc. are greeted professionally and that the necessary security and safety procedures are followed.
The Receptionist will also ensure telephones are answered promptly and general queries dealt with professionally and promptly as well as managing all internal and external post in a prompt and efficient manner.
To meet and greet parents and visitors upon arrival.
General administration duties including formatting and sending correspondence, diary management, and responding to student and teacher enquiries.
Manage pupil attendance records. Report pupil absences to the relevant classes. Check that class registers are completed promptly and include the appropriate absence codes wherever known. Provide attendance reports as requested.
Monitor and follow up student attendance using relevant MIS software.
Maintain accurate pupil information and files and ensure correlation to hard files.
To order stock when necessary and ensure that supplies are kept topped up, such as stationery and tuck orders.
To support with booking office maintenance repairs, such as printers.
Act as the school's first aid coordinator.
Assist with first aid incidents (training provided).
Administer medication.
Keep medical records updated, ensuring that medications are clearly labelled and securely stored in the medical room.
Keep a record of first aid incidents on the school's medicaltracker system.
Prepare and send out correspondence including school letters using the school's communication system.
Act as a distribution point for reports, external mail, and deliveries.
To liaise with the site team to ensure reception and communal staff areas are kept tidy and wellstocked.
Any other duties assigned by the Headteacher
Collecting and recording of pupil data, dietary and medical information, and relevant authorisations. Ensure timely input of pupil data to relevant iSAMS and generating reports as required.

Who we are looking for:

To be considered for this role you will have experience working in a similar role and be computer literate and proficient on Microsoft Office.

We would also expect;

Confident and professional manner
Excellent organisational, oral and written skills
Ability to plan, organise and prioritise work schedules and be self

- motivated to achieve deadlines

The ability to work alone and prioritise own workload
Professional communication skills, able to communicate with a variety of individuals in person, in writing and on the telephone
Flexible and motivated team member
Educated to GCSE level with Maths and English at Grades A*C or equivalent.
Experience of working in a reception or office administration role
Experience of delivering excellent customer service

Experienced in MS Office, particularly Outlook, Word and Excel
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EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT._

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and preemployment background checks will be undertaken before any appointment is confirmed._
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