Administrative Assistant - London, United Kingdom - Give A Grad A Go

Give A Grad A Go
Give A Grad A Go
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description
Strong graduate starting salary of £25,000 - £28,000

  • Hybrid working model
  • Statutory holiday and sick pay

Company profile - Fashion

In this Administrative Finance Assistant role, you'll be joining a well-established company that represent fashion artists and brands on large-scale fashion shows and high-profile photoshoots.

They work alongside a creative team, hair and make-up artists, and photographers to produce beautiful high-fashion images and campaigns.


Job description - Administrative Assistant - Finance

In this Administrative Finance Assistant graduate job, you will be working on a variety of roles spanning Accountancy, Finance Administration, Operations and general assistant responsibilities.

Within this role your responsibilities will fall into two titles; Executive Assistant and Finance Assistant.

You will be acting as the point of contact for all agency artists, coordinating high-profile clients, preparing invoices and keeping databases/spreadsheets up to date.


Key responsibilities - Administrative Assistant - Finance

_Within this role your responsibilities will fall into 2 categories:_

Executive Assistant

  • Coordinating the production of both editorial and commercial shoots for highprofile clients. Including providing artist information, optioning assistants, coordinating logistics and distributing call sheets
  • Point of contact for all agency artist requests, travel itineraries, and logistics
  • Receiving and managing all incoming artist job requests to be systematically inputted into Google Calendars
  • Running adhoc errands to ensure artist and client requests are met leading up to/on shoot days
  • Resizing, filing and distributing artist's work immediately upon public

Finance Assistant

  • Update internal accounting databases and spreadsheets
  • Prepare, send and file sales and purchase invoices
  • Reconcile monthly financial statements for Company bank accounts and credit cards (GBP, EURO, USD)
  • Accounts Payable: paying suppliers and service providers
  • Accounts Receivable: chasing clients for payment and logging sales invoices

Job requirements - Administrative Assistant - Finance

  • A 2:1 undergraduate degree
  • Excellent knowledge of Excel + Apple MAC Operating Systems
  • Excellent knowledge of Adobe software and Microsoft word
  • Excellent data entry skills with an ability to identify numerical errors
  • Excellent knowledge of Google Suite/Workspace
  • Experience of Xero desirable
  • Experience of AP/AR desirable
  • Acute attention to detail
  • A proactive worker who remains meticulous throughout tasks
  • Strong time management skills
  • Basic Photoshop knowledge
  • Willing and able to work proactively both independently and collaboratively in a fastpaced environment
  • A desire to learn and succeed in the fashion industry and take on further training with the company
  • Strong interpersonal skills

Benefits of the job - Administrative Assistant - Finance

  • Strong graduate starting salary of £25,000 £28,000
  • Hybrid working model
  • Offices in Camden
  • Statutory holiday and sick pay
  • Opportunity to start a career in Fashion

Looking for a career in Fashion? Interested in Executive Assistant jobs, Graduate roles, or Operations positions?

  • Give a Grad a Go is committed to being an equal opportunity employer. All qualified applicants will receive consideration regardless of age, gender, ethnicity, sexual orientation, faith, disability or other. We are continually finding ways to improve the way we work, read our Diversity and Inclusion promise for more information about this_
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