Administrative Assistant, Legal - London, United Kingdom - PitchBook Data

PitchBook Data

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At PitchBook, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We're deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things.

The combination of a rapidly evolving industry and our high ambitions means there's going to be some ambiguity along the way, but we excel when we challenge ourselves.

We're willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.

About the Role:

The PitchBook Legal team has a fun, challenging, and dynamic role supporting a rapidly growing company. We work with stakeholders across the organization on a wide variety of commercial and regulatory legal issues.

Although we treat our work with the seriousness it deserves, making it fun is a core value at PitchBook, and the legal team attempts to realize that value and maintain a good sense of humour at all times.

Primary Job Responsibilities:

Manage the assignment of tasks to attorneys in accordance with the Legal team's task management system
Coordinate the completion of our clients' compliance questionnaires with internal stakeholders, which are extensive and may be contractually binding
Iterate on Legal team processes to drive efficiency for the Legal team and internal stakeholders
Respond to clients' compliance questionnaires and provide clients a detailed understanding of PitchBook's business including how we collect, protect, and display our data; and when providing these responses, maintain the confidentiality of our trade secrets
Attend Zoom conferences with our clients' compliance teams
Partner with stakeholders across the company to collect information needed to complete our clients' compliance questionnaires
Communicate and manage timeline expectations for all the stakeholders involved in the completion of compliance questionnaires and in any other tasks you assist with
Send documents for electronic signature
Prepare and send form letters including cease and desist unlawful activities and Freedom of Information Act requests
Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested

Skills and Qualifications:

Bachelor's degree or equivalent experience
2+ years of administrative support or client service experience preferred
Demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity
Ability to successfully prioritize and manage multiple projects for different stakeholders in a fastpaced environment
Ability to partner and collaborate with individuals across the company
Excellent listening and communication skills
Demonstrated commitment to delivering highquality and detailoriented work
Commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders
Interest in finance or capital markets preferred
Proficiency with the Microsoft Office suite including indepth knowledge of Outlook, Word and Excel with the ability to pick up new systems and software easily

Benefits at PitchBook:

Physical Health

Private medical insurance
Dental scheme
Additional medical wellness incentives
Life cover

Emotional Health

Paid sabbatical program after four years
Paid parental leave
Education subsidies
Robust training programs on industry and soft skills
Minimum 25 days annual leave and volunteer days

Social Health

Employee resource groups
Companywide events
Employee referral bonus program
Quarterly team building events

Financial Health

8% Pension contribution
Income protection
Shared ownership employee stock program
Transportation stipend

Working Conditions:

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

Life At PB:

We are consistently recognized as a Best Place to Work and our culture is at the heart of our success.

It's our fundamental belief that people do and create great things and that people are the cornerstone of prosperity.

We believe that proactively seeking out different points of view, listening to others, learning, and reflecting on what we've heard creates a sense of belonging within PitchBook and strengthens the PitchBook community.