Administration Assistant - Prestwich, United Kingdom - Greater Manchester Mental Health NHS Foundation Trust

Greater Manchester Mental Health NHS Foundation Trust

Verified Company

Prestwich, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide an efficient and effective clerical service to the Capital, Estates & Facilities team.

The post holder will provide an efficient and professional administration service ensuring quality service to all users.

The post holder will ensure that all administration processes are carried out in a timely and accurate manner.

To have a flexible approach in providing administration support to the CEF teams

Communication will be required via telephone, face-to-face and TEAMs therefore good communication skills are essential.

To process requisitions and official orders all in accordance with the Trust's Standing Financial Instructions on behalf of the CEF Managers/Supervisors.
Liaising with the Suppliers and making sure all correct information is given when orders are being placed & prices.
Liaising with all departments to book service or requested new works, making sure all correct information given to the supplier.
Attending site visits every month making all units are all running smoothly with invoices and orders and if problems raised these are logged the relevant managers.
Making sure spreadsheets and financial related documentation are up to date end of every month sent to Management accounts.
Good receiving and confirming invoices on E-Series, liaising with Accounts Payable any invoice queries.
Dealing with procurement making all framework contracts are in date, any queries with suppliers and also making sure all new contracts
Provide data and information on an agreed time schedule.
To provide a professional, friendly and efficient image of the CEF Directorate
To ensure administrative duties are carried out accurately and in a timely manner.
To establish and maintain effective communications with members of the NHS trusts and other agencies in order to present a professional, friendly and efficient image of the CEF Directorate

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the North West of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work.

From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Staff benefits

27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years (pro rata)
Excellent pension
Cycle to work scheme
Salary sacrifice car scheme
Wellbeing programme
Blue Light Card Discounts

See attached detailed job description and person specification

Pay Enhancements 43% additional for Evenings (8pm onwards) and Saturdays and 85% additional for Sundays and Bank holidays.
27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
Excellent pension
Cycle to work scheme
Salary sacrifice car scheme
Wellbeing programme
Blue Light Card Discounts