Contracts Administrator - Newark-on-Trent, United Kingdom - Newgate (Newark)

Newgate (Newark)

Verified Company

Newark-on-Trent, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Since being established in 1984, Newgate (Newark) has grown to become the UK's market leading gate and barrier company and has cemented a legacy that is synonymous with quality, reliability and service.

The Newgate ethos has always been to put the client first.

Engaging with our clients and using our wealth of employee experience and expertise to deliver a first class product every time.

Operating out of our offices in Newark on Trent, Newgate are looking for an enthusiastic and confident Contracts Administrator to join our busy Contracts team.

Reporting directly to the Contracts Manager; you will be responsible for the day-to-day administrative support of the Contract's team.

This is a crucial role that requires strong administrative skills, attention to detail and the ability to work collaboratively with customers, other departments and site teams.

Key Responsibilities

Inputting new contracts on to Contracts Master Schedule
Obtain missing information on contracts sheets eg: addresses (invoice & site), telephone numbers, contact names
Manage Supply only contracts
Updating customers and booking haulage
Keeping ERP and internal company project folders updated
Create Install & Civils job packs (Add RAMS / Drawings and File)
Purchase orders to be raised for transport (record POs on haulage log along with costs)
Log contracts for Invoicing and send to Accounts team
Organise Contract Engineer's hire equipment when required and off hire when necessary
Delivery Note amendments
Contact customers on contract completion with O&M and Supply only warranty forms
Keep client's portal updated
Process Engineers Reports Daily
Process Van Checks Daily
Time sheet reviews weekly
Assist Service department with the engineer's reports when required

Skills, knowledge and behaviours:

Previous administration experience in a similar role, customer service focused background
Demonstrate ability to plan, organise and prioritise work (for yourself and other team members)
A good standard of literacy and numeracy, grade C in Maths and English GCSE (or equivalent)
Strong communication and relationship building skills
Have confidence to ask questions/ challenge
Excellent IT skills with knowledge of ERP systems preferably Sage (Oracle, SAP etc.)
Competent in both Excel and Microsoft Office