Facilities Coordinator - Glasgow, United Kingdom - Scottish Friendly

Scottish Friendly

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Facilities coordinator is responsible for managing and coordinating various aspects of a company's facilities and infrastructure.

Key responsibilities

Organising and optimizing office space, including desk allocations, meeting rooms, and common areas.
Coordinating planned and reactive maintenance, repairs, and renovations to ensure that facilities are wellmaintained and comply with safety standards.
Interacting with and managing relationships with external vendors, contractors, and service providers for facilityrelated services.
Implementing and overseeing security measures and safety protocols to protect employees and assets.
Managing budgets related to facility operations, including expenses for maintenance, repairs (both planned and reactive) and improvements.
Planning and coordinating events that take place within the facilities, such as meetings, conference, or social gatherings.
Ensuring that facilities comply with relevant regulations and standards, including building codes and safety regulations.
Serving as a point of contact between facility users and management, addressing concerns, and communicating important information related to facilities.
Managing delivery on Hard and Soft FM projects
Ensuring all Health and Safety, Fire and other mandatory Risk Assessments are conducted within legislative or recommended timeframes.
In conjunction with other Stakeholders, ensure that Health and Safety Policies are maintained and up to date.
First Aid Trained as well as Fire Warden Representative (training provided)

Qualifications and skills

Ideally, NVQ Level 3 Building Interiors, British Institute of Cleaning Science (BICSc) or similar level knowledge of Health and Safety & Risk Management procedures.
Good written and verbal communication skills.
First aid qualified / willing to train
Experience in a facilities/ maintenance role Facilities Coordinator
Practical ability to use tools and equipment as required for the role.
Experience of, or understanding of sympathetic repair methods
Experienced administrator with good IT skills (Microsoft Office) and other IT data systems
Ability to work as part of a team and also individually and on own initiative
Diplomatic, customer focussed with experience of providing good customer service
Positive, proactive with good organisational skills and attention to detail
Selfmotivated, capable of being sensitive with good communication skills
Flexible with ability to multitask
To appreciate, and work within, the organisation's culture.