Part Time Office Manager - Edinburgh, United Kingdom - Page Personnel Finance
Description
Our client is looking for a Part Time Office Manager - Creative industry and 4 days a week - approx 4 hours a dayClient Details
A client in the creative industry
Description
- Oversee general Office Management activities that facilitate the smooth running of our business; supporting our office processes both in the office and site office.
- Ensure supplier and customer information is always up to date and manage general correspondence regarding payments and invoices
- Purchase of items required for office & project sites as advised.
- Managing the GDPR process for the company, ensuring that GDPR processes are adhered to and accurate documentation for audit purposes is recorded
- Maintain compliance with applicable Health and Safety regulations within the office environment
- Ensure company, legal and finance documents, finance statements etc. are electronically filed correctly in Dropbox and paper files are organised and kept up to date
- Manage Dropbox access and controls
- Control the passwords for accounts using a secure password vault
- Managing the internal Action Tracker (excel) to ensure that all tasks are recorded and updated regularly
- Preparing, proof reading and formatting weekly & monthly site reports
- Attending monthly site progress meetings alongside the Asset Manager
- Maintain the condition of the physical office space, including general housekeeping and uplift of rubbish, furniture provision, stationary, subsistence, arranging for necessary repairs with the landlords and management of utilities
Profile
Job Offer
A competitive salary and excellent environment
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