Administrator - Operations Support - Glasgow, United Kingdom - St. James's Place

St. James's Place

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator - Operations Support

Location:
Glasgow - Monday to Friday only

Our Operations Support team are seeking a full-time person to join them on an exciting journey to provide a first-class service to all visitors at our locations, provide a support function to a team of Managers and support reception activity whilst workingtowards the achievement of all key Business objectives.

If you have previous Customer Service or office experience and are looking to join a fast-growing, encouraging, and nurturing business to progress your career this role could be for you.

We are committed to growing talent and supporting career pathways thatcould progress within our Operations team, Partnership or management teams.

If you have an appetite to develop yourself, your skills and your future, our Team ethos will encourage you to be the best version of yourself, with this role creating an excellent gateway to a successful career at SJP.

What you'll be doing:

Coordinating diary management, scheduling 11 meetings, support with meeting preparations and creation of digital 11 packs, manage diaries for all meeting rooms and ensure relevant supplies are ordered and in stock within the location.
Distributing internal communication where required including Facilities memos.
Proactively contributing to meetings, taking minutes and ensuring actions are followed up.
Supporting facilitating Location and community related events in both the build up and on the day.
Making travel and accommodation arrangements, ensuring efficient use of time and mínimal expenditure.
Reception duties
Managing and maintaining relationships with key stakeholders across the Business

We are looking for someone who has:

Ability to build strong relationships internally and externally by employing a broad range of communication techniques.
Strong administration skills, with good knowledge of Microsoft packages, such as Excel, PowerPoint and Outlook.
Preferably experience of management of multiple diaries and workshop/webinar planning and some experience of working in a reception environment.
Ability to work independently and use own initiative as well as being able to work as part of the team, supporting team members where required.
Willingness to make own decisions on prioritising workload and taking responsibility for own tasks.

- ?We provide a comprehensive induction, ongoing training, whilst working as part of our Operations Support Team.
NB. Working hours to be discussed with Line Manager (Monday to Friday).

Why work for us?

Our Rewards
In addition to an attractive salary and eligibility to participate in the discretionary annual bonus opportunities, you will also receive an excellent benefit package including:

28 days holiday entitlement plus bank holidays (based on full-time equivalent) with the option to buy an additional up to 5 days
Non-Contributory Pension 10% (increasing with length of service) with further pension matching
Meaningful protection benefits with real value, such as 10X life cover, PHI, and critical illness.
Best in class terms and conditions including 6 months paid maternity and paternity leave.
Private Medical and Dental Insurance
Discretionary bonus scheme dependent on company and personal performance, varied by level