Employment Services Administrator - St Helens, United Kingdom - St Helens and Knowsley Teaching Hospitals NHS Trust

St Helens and Knowsley Teaching Hospitals NHS Trust

Verified Company

St Helens, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Lead Employer is a unique NHS function.

Our primary role is to be responsible for the end to end employment of c.13,500 Doctors and Dentists in Training across the North West, Midlands, East of England, Thames Valley and London and South East all managed from our base here in St Helens.

The service is comprised of a large team which is split into four key areas; Human Resources, Payroll, Health Working & Wellbeing and Finance.

Data and Onboarding team sit within the Lead Employer HR department under the remit of our Service Delivery team.

The purpose of the Service Delivery team is to ensure we maintain and deliver a high quality, responsive and customer service focussed approach in all we do and the Data and Onboarding team play a fundamental and important role in the achievement of this.

Day to day the Data and Onboarding team are responsible for all aspects of Onboarding.

The team are responsible for all aspects of on-boarding of New Trainees, Contract Issue, advising Payroll of new starter information.

As an administrator you would undertake the pre-employment checks for all our new starters ensuring each trainee is compliant prior to starting in post

As an integral member of the Data & Onboarding team you will work alongside Administrators who are responsible for your own cohort of Trainees and their pre-employment checks.

You will be their first point of contact and support them through the completion of their checks.

This role is a perfect opportunity for someone who has a background in recruitment and previous experience of working within the NHS would be desirable, although not essential as full training will be given.

You would describe yourself as a having excellent customer service skills, someone who strives to deliver a high-quality service and gains personal satisfaction in supporting others.

A well organised person who is able to manage their own time and workload. Be of a proactive nature so you can ensure all deadlines are met. The ability to work with high volumes of correspondence and process documentation in a timely manner.

You will be able to demonstrate a flexible approach to effectively undertake their duties and will also be a self-motivator and display commitment and resilience to ensure professional and efficient advice and support is always provided.

The team are responsible for all aspects of on-boarding of New Trainees, Contract Issue, advising Payroll of new starter information.

As an administrator you would undertake the pre employment checks for all our new starters.

St Helens and Knowsley Teaching Hospitals NHS Trust is the only acute Trust in Cheshire and Merseyside, and one of the few in the entire country, to achieve the title of OUTSTANDING, rated by the Care Quality Commission.

We provide a full range of acute adult services to our local population of circa 360,000 and provide tertiary services across a much wider area in the North West, North Wales and Isle of Man.

We are a Major Trauma Unit and the Mersey Regional Burns Unit.

Our '5 Star Patient Care' strategy is at the heart of all that we do; supporting our vision to provide world class services for all our patients by getting it right for every patient, every time.

Our latest achievements include:

Acute Trust of the Year
HSJ Awards November 201
Trust rates Outstanding by the CQC
Inspection August 201
Top 100 places to work in the NHS (NHS Employers and Health Service Journal)
Best acute Trust in the North West for quality of care (NHS Staff Survey 2021)
Best place to work in the North West (NHS Staff Survey 2021)

In the NHS Staff Survey 2021 the Trust scored the highest marks in the North West for the following areas;

Standard of care
Best place to work
Care of patients being the Trust's priority
Staff engagement
Staff morale
Compassionate and inclusive
Providing a safe environment for staff

KEY DUTIES

Provide administrative support to the Lead Employer Service including the processing and recording of information, communications to key stakeholders and input into Lead Employer information systems.
Process offers of employment and undertake all necessary preemployment checks and administration for appointments to Doctors and Dentists in Training posts, escalating any delays in progress.
Prepare and issue contracts of employment
Ensure trainees are hired in ESR and IAT information is captured
Liaise with internal and external stakeholders (e.g., Workforce and Health Education Regions) ensuring all data relating to the training programme is recorded and shared appropriately
Update management information on the relevant information system for key stakeholders
Support the Employment Services Team Leader in ensuring all Trainees are employment compliant which will include Right to Work and Professional Registrations checks
Support the ES team in checking of governance, reconciliation and payroll reports
Ensure the Electronic personal files (EPF)