Personal Assistant - Newbury, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Newbury, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity for an experienced Personal Assistant to join a small family-owned holding company based in Newbury Town Centre.

Our client is looking for someone with at least five years' experience at a senior general secretarial/PA level with administrative, communication skills/knowledge at a senior executive level.

Responsibilities:

Working mainly for the two principal owners of the family business and supporting them in their roles as Chair and Owner Director with a direct daily reporting line to the Owner Director.
Work closely with the Finance and Legal Directors' Secretary and provide holiday/absentee cover.
Coordinate regular internal team meetings as well as national and international company board meetings.
Arrange and coordinate meetings with prospective investment companies. Assist with legal paperwork and processes such as the provision of personal and confidential documents as may be required from time to time.
Liaise with the family's estate secretary on any estate/property matters, as well as the London property manager. Manage the payment of credit cards, invoices and expenses, including the processing and payment of regular utility bills and service contracts.

Key skills:

Excellent organisational and communication skills.
Excellent administration and computer skills.
A calm and professional manner.
The ability to coordinate and book complex travel arrangements.
Ability to use your own initiative.
A flexible and adaptable approach to work.
Able to deal with company sensitive and highly confidential information and the ability to handle sensitive information with the utmost discretion.
Excellent written, verbal, and interpersonal communication skills and be comfortable liaising with people at all levels.
Advanced working knowledge of Office 365, especially Outlook, Teams/Zoom, Excel, Word, including experience creating spreadsheets.
Shorthand or speedwriting would be useful but not essential.
Good project management skills.
Provide coverage and support to the Finance and Legal Directors' Secretary as required.
Other administrative tasks as required to support the business.

This position is full-time, office based, with flexibility to work from home from time to time. Flexibility to work beyond business hours will also be needed when required.
Working hours are 09:00-17:30 Monday to Friday with parking onsite.