Admin Assistant Apprentice - Southampton, United Kingdom - Weston Secondary School
Description
Job Description:
Admin Assistant/Reception Apprentice
Responsible to Finance and Business Manager
Line Management N/A
Type Teaching/ Non-teaching/
Support
Pay scale £9.50 per hour
Liaising with All staff/parents/stakeholders
Start date September 2024
Part time/ Full Time Full time or part time - term time only (fixed term for 18 months)
WSS word cloud
Below are some of the values staff shared as key traits of WSS employees. These traits are
integral to achieving the very best for our young people
Your role
- To undertake a variety of administrative and clerical procedures to support the efficient
Key Responsibilities
- To draft and type a variety of correspondence, reports, minutes and other documents
- To answer the telephone, receive visitors to the school and deal with routine enquiries;
- To welcome visitors to the school, ensuring that all relevant security and signingin
- To maintain office systems and records, including confidential items;
- To use computer systems (e.g. Bromcom, MCAS) to input details, manage data, run
- To liaise with other school staff and outside agencies/organisations, in respect of a
- To assist with the design, preparation and production of documents including the school
- To provide welfare support to the students of the school. This may include undertaking
children are ill;
- To provide curriculum support to the teaching staff, including photocopying,
- To undertake personnel and financial administration as required, or to support other
- To carry out any other administrative procedure, within the responsibility level of the
Responsibilities of all school staff
At an appropriate level, according to the job role, grade and training received, all
employees in the school are expected to:
- support the attitudes, beliefs and values alongside the vision of WSS;
our community;
- attend and contribute to staff meetings and INSET days as required;
- take responsibility for safeguarding and children's welfare and ensure the immediate
reporting to the DSL or a Deputy DSL of any safeguarding matters which place a child
at risk or potential risk;
- be aware of health and safety issues and act in accordance with the school's Health
and Safety policy;
- maintain positive discipline and uphold school policies and practices at all times,
ensuring a safe, stimulating and positive learning environment for all students;
- maintain appropriate standards of professional appearance and conduct and to
ensure that all interactions with students, staff, parents, governors and visitors reflect
a commitment to high professional standards of courtesy and behaviour and
effectively contribute to the safeguarding of learners at all times;
- keep their Line Manager/ SLT appraised of any concerns whilst undertaking this role.
Professional development
As part of your performance development, ensure that you:
- fully engage in the Professional Development and CPD programme as required;
ensure WSS improvement outcomes are met;
- regularly review your own practice and set personal targets in consultation with your
line manager;
- take responsibility for, seek out and engage fully with CPD in order to support your
development as a practitioner (all WSS staff have access to the full suite of training
available from The National College);
- maintain accurate and up-to-date professional development records on your
Bromcom file;
- develop effective working relationships and network with local, national and digital
agencies to ensure that you are at the forefront of developments within your field of
expertise;
- disseminate best practice further to CPD opportunities made available to you.
NB.
contained in the statement of Conditions of Employment.
- This job description allocates duties and responsibilities but does not direct the
so construed. In allocating time to the performance of duties and responsibilities, the
post holder must use Directed Time in accordance with the school's published Policy
and have regard to the Teachers' Conditions of Employment.
- This job description is not necessarily a comprehensive definition of the post.
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