Executive Assistant Hybrid - Wembley, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Wembley, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our new Executive Assistant will be expected to provide high level administrative and project support to four of the five Partners who are the people responsible for the business, and a team of Directors and Senior Consultants.

They are likely to be workingon multiple projects at any one time, so you will play an important role in supporting their admin needs.

The role reports directly to our Business Manager, and you will have responsibility for supportingthe Business Manager in ensuring the effective running of the business, including contributing to project and office administration.

The senior team are all busy people with heavy workloads, and at times attend meetings across the UK and Ireland, and as such need access to high quality and effective support.

To succeed in this role, you will need to be exceptional at multi-tasking, ableto manage a varied workload and prioritise tasks, given that several colleagues will be looking to you to help with a wide range of tasks on a daily basis.

You must be comfortable handling confidential information and be discreet in your dealings with clients,on behalf of senior staff.

Diary management and handling the logistics of meetings and travel arrangements are also key elements, as our Partners, Directors and Senior Consultants work all over the country.

You will need to be highly organised, able to useyour initiative, professionally resilient and confident about delivering a service to people who you may not see every week.

Other duties include raising invoices for payment, processing expense claims, and helping to organise various projects that are being delivered by senior colleagues.

This may involve collecting and organising information; formatting reports and presentations;liaising with clients from time to time; updating project plans, ensuring risks and interdependencies are highlighted, and helping the lead individual maintain oversight of the work that our Associates are carrying out on these projects.