Facilities Assistant - London, United Kingdom - Pernod Ricard

Pernod Ricard
Pernod Ricard
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

FACILITIES ASSISTANT

  • Your Manager: Assistant Office and Facilities Manager
  • Team: Facilities
  • Location: London, UK
  • About us
Pernod Ricard UK is part of Pernod Ricard, number two in wines and spirits.

We are a convivial, passionate, entrepreneurial, and dynamic company with 320 employees based in the UK, and are responsible for the sales, marketing and distribution of Pernod Ricard's leading premium spirits, wines and champagnes.


Pernod Ricard holds one of the most prestigious brand portfolios in the drinks sector, including 19 brands among the top 100 worldwide.

Our key brands in the UK include ABSOLUT vodka, Jameson Irish Whiskey, Beefeater and Plymouth Gins, The Glenlivet Scotch whisky, Havana Club rum, Malibu rum, Chivas Regal Scotch whisky, Perrier-Jouët champagne and our premium wine brands Brancott Estate, Campo Viejo and Jacob's Creek.

About the team


The Business Support roles within Pernod Ricard UK provide essential support and services that make sure that we operate efficiently and effectively.

Our support roles are invaluable partners to the business, delivering a range of key services.

About your role


To provide professional, friendly, and efficient Facilities Services to our employees whilst proactively supporting the Facilities Manager in aspects such as premises management (cleaning, maintenance, health & safety, front of house services) and supplier management.

Key Responsibilities

Health & Safety

  • Arrange relevant first aid and fire safety training for the business to ensure adequately trained personnel
  • Management of the online portal (DSE & Safety Training)
  • Responsible for communicating updates/ amendments on fire safety & first aid to trained personal and keeping records up to date
  • Overview and reporting of DSE Assessments (Cardinus Management System)
  • Health & Safety monthly news updates
  • Monthly checks to ensure first aid kits are replenished and items are within date
Staff Shop

  • 1st Point of contact for Staff Shop Queries
  • Management of all staff shop sales
Stock Control

  • Responsible for ordering stock in from the warehouse
  • Weekly stock checks of all SKU's to ensure sufficient levels available
  • Report/ highlight risks to the Facilities Manager
Reporting

  • Responsible for monthly reporting to all three affiliates on sales and any other required/ requested information
System Management

  • Manage staff shop system software
  • Responsible for reporting issues to the IT and Magento support team
  • Responsible for managing starters and leavers on the Magento system, including initial setup of an employee account
Pricing

  • Responsible for adding new SKUs to the staff shop system
  • Responsible for amending/ updating staff shop pricing on the software system and the physical shop
Policy and Procedure

  • Responsible for reviewing and updating the process for the staff shop and online orders in line with Company changes
  • Responsible for ensuring that all employees comply with the policy and process for all company SKUs/ products
  • Responsible for reporting any noncompliance to the Human Resources Team
Staff Shop Environment

  • Responsible for displays in the shop
  • Ensure that the Premise Licence is displayed and in date
Facilities Manger Support

  • Ad hoc project work as requested by the Facilities Manager
  • Any other reasonable additional duties that may be required from time to time
Cross Cover

Meeting Room Management

  • Liaise directly with Facilities Helpdesk / EMS on meeting room setup's
  • Check meeting rooms daily and ensure they are maintained to a high standard
  • Ensure all meeting rooms are setup on time and as requested
  • Communicate with internal client on all setups through to completion
  • Daily review of meeting rooms and communication with the Facilities Team
New Starters & Leavers

  • Prepare new starter Facilities items (assign locker)
  • Ensure relevant new starter checks are completed i.e. licence check
  • Ensure new starters are provided all details & access to DSE training
  • Ensure that the relevant process is adhered to for all leavers
Locker System

  • Management of the ReleezMe app
  • Assigning lockers
  • Adding security passes to the system
  • Managing issues relating to lockers (pass not working, locker swapping)
Security System Management

  • Manage the visitor/ temp employee passes
  • Process card renewals (for lost/ stolen cards)
  • Amend access levels as requested (if required obtain HR approval) in line with security protocols
  • Access and review CCTV footage
  • Review security system and necessary passes on the system
Key Relationships

  • Sits in wider HR team
  • Works with all London based staff
  • Any relevant external suppliers / providers
What you need

Growth Mindset:
Forward thinking, embodying a vision that translates into inspiring strategies. Thrives in a complex and changing world deploying resources effectively and efficiently.

Deliver Through Collaboration:
Achieves results while balancing rigorous planning and flexib
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