Facilities Officer - London, United Kingdom - Whittington Health NHS Trust

Whittington Health NHS Trust

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

The role of Facilities Officer is to provide support to the Head of Facilities and his senior management team including diary management.

Organising meetings and providing the resources needed to ensure that meetings are properly resourced and serviced, together with the management of the Directorate's administration team.

Facilities Officer will assist the Facilities and wider directorate for delivery of the various in house and outsourced services including administration of activities related to trust wide car parking.

Maintain, manage and arrange where required the Facilities Management Team diaries to ensure sensible planning of commitments and assist in prioritising workload in relation to the current and anticipated workload.
Responsible for the day to day management of the facilities office stationery, archiving, post etc.
Regular liaison with a broad spectrum of multidisciplined and senior internal and external stakeholders on behalf of Facilities
Create, format, prepare and distribute any correspondence, reports, committee papers, Board papers and presentations for and on behalf of the Directorate.
Coordinate, attend and minute internal and external both subgroup and committee meetings as required.
Undertake any adhoc projects under the supervision of the Head of Facilities, obtaining and analysing information from both internal and external sources.
To be responsible for providing support with advertising roles, and further support in recruitment, selection, induction as required.
Monitor, maintain and collect directorate records including annual leave requests and sickness absence.
To create and or put in place and maintain a training and development database. To advise staff on booking courses and to advise on and ensure the completion of evaluation forms.
To participate and lead adhoc projects as required for the Directorate.

Our values underpin everything we do. Our staff are committed to delivering the following values in everything they do.

Our ICARE values have been created by our staff and are embedded in our appraisal and planning processes and form part of our staff excellence awards.

To secure the best possible health and wellbeing for all our community
To integrate and coordinate care in personcentred teams
To deliver consistent, high quality, safe services
To support our patients and users in being active partners in their care
To be recognised as a leader in the fields of medical and multiprofessional education, and populationbased clinical research
To innovate and continuously improve the quality of our services to deliver the best outcomes for our local population
Manage the cleaning auditing process, in line with the National Standards of Cleanliness 202
Assist with raising purchase orders and processing invoices, in line with the procurement processes and procedures in place.
To create and or compile reports, relevant to each of the services, but not limited to:
Cleaning
Patient Transport
Security
Waste
Patient Dining
Cencom
Carry out H&S, Fire and Security checks within the office area.
Assist Facilities Management with compiling and submitting of ERIC & PAM reports in conjunction with estates compliance officer.
Liaise with external contractors, as required by management.
Responsible for reviewing compliance folders and to flag with relevant manager any noncompliance identified.
Support with stock taking within Domestic Department, as required.
Support with the running of the nurse's accommodation (in house staff accommodation)
Ensuring Housekeeping
Updating Rent Ledger
Carrying out safety checks in communal areas
Carrying out condition surveys are required (nontechnical surveys)
To provide a complete confidential administrative service within Facilities and other areas of responsibility.
Manage and coordinate cleaning audit process (scheduling, reporting, auditing and rectification recording), in line with the National Standards of Cleanliness 202
Receive telephone personal queries from both hospital staff and external agents and to give advice where possible, or to respond by obtaining advice/information from other sources.
All work to be carried out on own initiative, without direct supervision and to tight deadlines, in order to achieve Trust standard and targets and KPI's.
Supporting management with actively seeking to demonstrate quality by developing systems and standards across the
To undertake any other duties which is deemed appropriate to the band when requested.
Support with financial duties such as: procuring quotes, raising purchase orders/requisition, processing waivers and invoices and liaising when necessary, with both internal finance and accounts payable departments.
Responsible for managing staff transportation requirements: planning for industrial actions, managing booking, liaising with cab service provider and reconciling invoice