Finance Officer - Downpatrick, United Kingdom - Platinum Recruitment NI Ltd

Platinum Recruitment NI Ltd

Verified Company

Downpatrick, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Finance Officer

Term:
Maternity Cover, Full time (37.5 hours per week)

Location:
Downpatrick

Accountable to:
Finance Manager

Reports to:
Finance Manager

Hours of work:
Monday - Friday, 9am - 5pm

Salary:
£23,400 per annum

Health Cash Plan

Employee Assistance Programme

Pension

Annual Leave 20 days per annum, pro rata

8 Bank Holidays per year, pro rata

Job Purpose

To support the work of the Finance Department, with specific focus on providing efficient, effective and robust financial arrangements regarding our service users' finances by recording all financial and supporting information in relation to their monies and regular monitoring and reporting of same.

Operate the computerized invoicing and credit control system with specific focus on service users' monies. Liaising with Department for Communities, Housing Executive and other government organisations in relation to service user benefits and entitlements.

Main Responsibilities:

Client Invoicing

Maintain accurate records to support the invoicing process for service user transport, maintenance and utility invoices.
Maintain/update the client financial database as required.
Liaise with Service managers to ensure all charges agree with uptodate Service User Financial Agreements.
Liaise with Service Managers to ensure Service User Financial Agreements are updated.
Complete entry and exit forms for clients when they join or leave the service.
Process monthly and quarterly invoices to service users/appointees.
Maintain records of all transactions relating to service users including house accounts, clients' purchases, invoices and payments.

Client Benefits & Bank Accounts

Liaise with the Department for Communities in relation to service user benefits, savings thresholds etc.
Liaise appropriately with Housing Executive and Supporting People regarding current claims and funding for service users.
Ensure the Department for Communities, Housing Executive, Health Trust and Supporting People funders are kept up to date in relation to changes to service user's circumstances.
Prepare monthly bank reconciliations in relation to service users' monies.
Prepare and process weekly transfers to and from service user accounts using internet banking.
Order items and process payments on behalf of service users and recharge as appropriate.
Ensure all supporting paperwork is authorised and filed for accounts/audit purposes.

General Administration

Assist with general and finance administration as required, including filing and archiving documents, filing invoices, receipts, tracking and banking, making bank lodgments and collecting petty cash.
Assist with the ordering, recording and distribution of PPE across the services.
Provide a professional, responsive reception cover as and when required to cover reception staff absence.
Answer telephone professionally, dealing with queries and transferring to the appropriate people quickly and efficiently.
Process incoming mail and distribute appropriately.
Frank and record outgoing mail, ensuring it is posted daily in a timely manner.
Ensure stationary and office equipment are stocked effectively and liaise with suppliers in ordering of same.
Ensure the meeting room is prepared for meetings when required.

Additional Responsibilities

Maintain an open, friendly, sympathetic, informative and professional relationship with colleagues, service users and committee members.
Ensure that conduct within and outside the project does not conflict with professional expectations of the Mainstay DRP.
Carry out any other duties as are within the scope, spirit and purpose of the job as requested by the Chief Executive or designated other higher authority.

Essential Criteria:

Relevant qualification to at least Level 3 (A Level, NVQ, BTec) in a finance, business related area, such as or higher.
Minimum of 1 years' experience working in a role involving finance related tasks and financial record keeping using computerised systems.
Experience in using SAGE 50 Accounts for invoice processing and journal entry and bank reconciliations.
Highly organized.
Strong attention to detail and accuracy.
Ability to work in a confidential and professional manner.
Strong IT skills, particularly in Microsoft packages, Sage and databases.
Strong willingness to upskill, developing own skills and to keep up to date with relevant guidelines and legislation.
Excellent communication skills, both written and verbal.
Strong team work ethos to work as part of a small, busy office team.
Ability to work on own initiative where required and to tight deadlines.

Desirable