Reception/Facilities Admin, Cambridge - Cambridge, Cambridgeshire, United Kingdom - The Royal Society of Chemistry

Description

Overview:

The Royal Society of Chemistry have an excellent opportunity to join our Facilities team as a Reception - Facilities Admin.

In this front-facing role based at our Cambridge office, you will play a crucial part in ensuring the smooth operation of our reception areas and supporting a wide range of facilities-related tasks across our UK buildings.

In this role, you will:
Provide an excellent reception/switchboard serviceManage flats bookings in Thomas Graham House.
Support with processing invoices related to Facilities department.
Ensure deactivation, activation and monitoring of security and fire alarm systems.
Manage and coordinate meeting room arrangements.
Maintain and update information on Intranet page, departmental SOPs.
Support the security and access arrangements for the building.
Support in the delivery of special projects relating to building operations.
Ensure continuous improvement and quality of Facilities services.
Support with periodic building inspections and testing. In this role it is expected that you will attend the office Monday to Friday.


Working hours:
Monday to Thursday - alternating shift rota on a weekly basis of 07:00-15:00 or 10:30-18:30; Fridays - 09:30-17:30. Possible overtime and flexible working to accommodate necessary out of hours work. If you need flexible working arrangements, please outline this in your application.


To be successful, you will:
Have previous experience as a receptionist or in a similar role.
Have excellent customer service skills and be able to communicate in a professional manner.
Be motivated, proactive and enthusiastic team player.
Have good Microsoft Office skills using Outlook, Word and Excel.
Have knowledge of reception arrangements including switchboard operation.

Knowledge of fire evacuations, emergency procedures and responding to first aid requests (desirable)Possess First Aid at Work qualification (desirable).A full job description is available here.

If you are interested in this role, please apply before the end of the closing date.

When applying, you will need to provide an up-to-date CV and a supporting statement (no more than 500 words) indicating how your skills/ expertise match the competencies outlined in the Job Description.

Visit our Work For Us website to learn more about us, our benefits, equal opportunities statement and inclusive culture pledge.

At the RSC, we recognise the benefits of a diverse workforce and welcome applicants from a range of backgrounds to apply.

We particularly encourage applications from disabled and ethnic minority candidates.

As a part of the Disability Confident Scheme, we endeavour, where possible, to offer an interview to candidates meeting the essential criteria of the role, who has a substantial physical/mental impairment which impacts their ability to carry out day-to-day tasks.

We are committed to making our recruitment processes accessible to all and as part of this, we are flexible in the ways we give and receive information.

If you would like to apply using a different format, please contact the Recruitment Team at or on and we will do our best to put any reasonable adjustments in place.

If you have any questions, please contact us at .


orgJob Type:

Permanent Full-TimeLocation Detail:
Thomas Graham House,(290), Science Park, Milton Road, Cambridge, CB4 0WF