Pa to Director - Cambridge, United Kingdom - Bellway Homes Limited

Bellway Homes Limited

Verified Company

Cambridge, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues.

This means we arepositive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway's Joint Venture - Bellway Latimer Cherry Hinton.

Bellway is one of the UK's largest house builders and Latimer, development arm of Clarion, is the largest housing association in the UK.

Bellway Latimer Cherry Hinton are looking to recruit the role of PA to the Project Director to join their team.

The Role

The role of PA to Project Director supports and delivers an effective secretarial and project administration service to the Project Director within the Joint Venture - Bellway Latimer Cherry Hinton, including the provision of HR administrative support.

Principal accountabilities of the role include:

First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
Mailbox management, filtering and dealing with correspondence promptly and appropriately.
Meeting and greeting clients, internal and external. Providing refreshments and necessary services for guests.
Meeting room bookings management, including set up prior to meetings.
Support the Project Director with diary management and organising meetings inclusive of managing senior management site visits and travel itineraries.
Minute meetings, type up notes and present in a professional format as well as issuing agendas prior.
Compilation and binding of presentation packs and reports ahead of meetings.
Support the Project Director with Human Resources administration such as the recruitment process, as and when required, inclusive of preparing and issuing standard company forms for Payroll on behalf of the Director.
Preparing and managing multiple monthly and quarterly reports including board papers.
Maintain efficient filling and archive systems.
General administration assistance to the wider project team.
General office maintenance including monitoring office supplies.

Experience, Qualifications and Skills

Experience

Experience in a fast paced administrative, customerfacing role.
Experience managing customer relationships, both internal and external.
Experience with diary management.

Qualifications and Training

GCSE Maths and English at Grade 4/C (or equivalent) or above
A-Levels desirable

Skills and Aptitude

Excellent administration and organisation skills
Strong communication and listening skills
Ability to prioritise workload and meet tight deadlines
Demonstrates a high level of discretion and confidentiality.
Exceptional attention to detail
Ability to work on own as well as part of a team
Willingness to develop an understanding of how the business operates
Proactive, selfdriven and results oriented
Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems.
Committed to diversity and inclusion

The Role and Working Conditions